INSTRUCTIONS FOR:

 

U.S. DEPARTMENT OF EDUCATION

OFFICE OF SPECIAL EDUCATION & REHABILITATIVE SERVICES

OFFICE OF SPECIAL EDUCATION PROGRAMS

WASHINGTON, D.C. 20202

 

FISCAL YEAR 2012

APPLICATION FOR NEW GRANTS UNDER THE INDIVIDUALS WITH DISABILITIES EDUCATION ACT (IDEA)

 

TECHNOLOGY AND MEDIA SERVICES FOR INDIVIDUALS WITH DISABILITIES
(
CFDA 84.327)

 

APPLICATIONS FOR NEW AWARDS; STEPPING-UP TECHNOLOGY IMPLEMENTATION (CFDA 84.327S)

 

CLOSING DATE:  July 5, 2012

 

 

 

Paperwork Burden Statement

 

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number.  The valid OMB control number for this information collection is 1820-0028.  The time required to complete this information collection is estimated to average 45 hours and 40 minutes per response, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection.  If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: U.S. Department of Education, Washington, D.C. 20202-2600.  If you have comments or concerns regarding the status of your individual submission of this form, write directly to: Office of Special Education Programs, U.S. Department of Education, 400 Maryland Avenue, S.W., Potomac Center Plaza, Washington, D.C. 20202-2600.

 

 


 

 

Applicant Letter

 


 

 

 

 

Dear Applicant:

 

This application packet contains information and the required forms for you to use in submitting a new application for funding under one program authorized by the Individuals with Disabilities Education Act (IDEA). This packet covers one competition under the Technology and Media Services for Individuals with Disabilities (CFDA 84.327) program--Applications for New Awards; Technology and Media Services for Individuals with Disabilities--Stepping-up Technology Implementation (CFDA No. 84.327S).

 

An application for an award must be: (1) hand-delivered, submitted electronically or mailed by the closing date; and, (2) for paper applications, have an original signature on at least one copy of the assurances and certifications (Part IV of the application form). It is also important to include the appropriate Catalog of Federal Domestic Assistance (CFDA) numeric and alpha in Item #4 on ED Form 424 (Stepping-up Technology Implementation, CFDA No. 84.327S) for paper applications.

 

Please note the following:

 

     APPLICATION SUBMISSION. Based on the precautionary procedures the U.S. Postal Service is using to process mail, we are experiencing delays in the delivery of mail to the Department. Therefore, you may want to consider sending your application by overnight courier or submitting your application electronically.

 

     GRANTS.GOV APPLICATION SUBMISSION. Applications for grants under this competition may be submitted electronically using the Grants.gov Apply site (www.Grants.gov).  Please read carefully the document that we have included on page A-23, which includes helpful tips about submitting electronically using the Grants.gov Apply site. Also, applicants are required to upload their attachments in .pdf format only.  Please note that you must follow the Application Procedures as described in the Federal Register notice announcing this grant competition.  Information (including dates and times) about how to submit your application electronically, or by mail or hand delivery, can also be found in section D-1 of this application package, Application Transmittal Instructions and Requirements for Intergovernmental Review.  Additional instructions for sending applications electronically are provided on page E-4, Application Forms and Instructions for Grants.gov Applications.

 

     MAXIMUM AWARD AMOUNT.   In addition to providing detailed budget information for the total grant period requested, the competitions included in this package have maximum award amounts. Please refer to the specific information for the priority/competition to which you are submitting an application (i.e., Section B of this package). Please be advised that for the priority in this package, the maximum award amount covers all project costs including indirect costs.

 

     STRICT PAGE LIMITS.  The competitions included in this package limit the Part III Application Narrative to a specified number of double-spaced pages. This page limitation applies to all material presented in the application narrative.  (Please refer to the specific requirements on page limits for the priority/competition to which you are submitting an application, Section B of this package). The Department will reject, and will NOT consider an application that does not adhere to the page limit requirements for the competition.

 

     FORMAT FOR APPLICATIONS.   Additional information regarding formatting applications has been included on Pages C-3 and C-4 of the “General Information on Completing an Application” section of this package.  Please note that charts, tables, figures, graphs, and logic models can be single spaced and placed in an Appendix A.  Reviewers will be instructed to review the content of Appendix A as they do the application narrative but will not be required to review any other appendices.  Appendix A is to be used only for charts, tables, figures, graphs, and logic models that provide information directly relating to the application requirements for the narrative—it should not be used for supplementary information. 

 

     PROTECTION OF HUMAN SUBJECTS IN RESEARCH. The discretionary grant Application Form SF 424 requires applicants to indicate whether they plan to conduct research involving human subjects at any time during the proposed project period. The Protection of Human Subjects in Research Attachment is an integral part of the SF 424 form. It includes information that applicants need to complete the protection of human subjects item and, as appropriate, to provide additional information to the Department regarding human subjects research projects. Additional information on completing the protection of human subjects item is also available and can be accessed on the INTERNET at:

 

www.ed.gov/about/offices/list/ocfo/gcsindex.html

http://www.ed.gov/about/offices/list/ocfo/humansub.html

 

     RESPONSE TO GPRA.   As required by the Government Performance and Results Act (GPRA) of 1993 OSEP has developed a strategic plan for measuring GPRA performance. The program included in this announcement is authorized under Part D - National Activities to Improve Education of Children with Disabilities of the Individuals with Disabilities Education Act. The Office of Special Education Programs (OSEP) will collect information to assess progress and performance. See Performance Measures included in the Priority Description section of this application package.  Applicants are encouraged to consider this information as applications are prepared.

 

     COPIES OF THE APPLICATION.  Current Government-wide policy requires that an original and two copies need to be submitted. OSEP would appreciate receiving three additional copies to facilitate the peer review process. This would mean an original and two copies need to be submitted and we would appreciate your voluntarily submitting an additional three copies (six applications in all).  If you are submitting your application electronically, you do not need to submit paper copies of the application. Please note: If an application is recommended for funding and a grant award is issued, we will contact the applicant to request an electronic copy of the application in MS Word or a PDF file. The Department is moving toward an electronic grant filing system and an electronic copy of all applications that are being funded will facilitate this effort.

 

A contact person is available to provide information to you regarding this competition. Please refer to the name of the program contact at the end of the priority description. OSEP also provides information on developing performance measures and logic models at www.tadnet.org/model_and_performance to assist you in preparing a quality application.  For information about other U.S. Department of Education grant and contract opportunities, we encourage you to use the Department's grant information web page which can be accessed on the INTERNET at:

http://www.ed.gov/about/offices/list/ocfo/grants/grants.html

 

We appreciate your efforts to improve the provision of services for individuals with disabilities.

 

Sincerely,

 

 

 

Lawrence J. Wexler, Ed.D.

Director

Research to Practice Division

Office of Special Education Programs


 

 

 

 

 

Notice Inviting Applicants


 

Federal Register Notice

 

4000-01-U

DEPARTMENT OF EDUCATION

Applications for New Awards; Technology and Media Services for Individuals with Disabilities--Stepping-up Technology Implementation

AGENCY:  Office of Special Education and Rehabilitative Services, Department of Education.

ACTION:  Notice.

Overview Information:

Technology and Media Services for Individuals with Disabilities--Stepping-up Technology Implementation

Notice inviting applications for new awards for fiscal year (FY) 2012.

Catalog of Federal Domestic Assistance (CFDA) Number:  84.327S.

Dates:

Applications Available:  May 21, 2012.

Deadline for Transmittal of Applications:  July 5, 2012.

Deadline for Intergovernmental Review:  September 4, 2012.

Full Text of Announcement

I.  Funding Opportunity Description

Purpose of Program:  The purpose of the Technology and Media Services for Individuals with Disabilities program is to:  (1) improve results for students with disabilities by promoting the development, demonstration, and use of technology; (2) support educational media services activities designed to be of educational value in the classroom for students with disabilities; and (3) provide support for captioning and video description that is appropriate for use in the classroom.

Priority:  In accordance with 34 CFR 75.105(b)(2)(v), this priority is from allowable activities specified in the statute (see sections 674(c)(1)(D) and 681(d) of the Individuals with Disabilities Education Act (IDEA) (20 U.S.C. 1474(c)(1)(D) and 1481(D)).

Absolute Priority:  For FY 2012, this priority is an absolute priority.  Under 34 CFR 75.105(c)(3), we consider only applications that meet this priority.

This priority is:

            Technology and Media Services for Individuals with Disabilities--Stepping-up Technology Implementation.

Priority:

The purpose of this priority is to fund cooperative agreements to:  (a) identify resources[1] needed to effectively implement evidence-based[2] technology tools[3] that benefit students with disabilities, and (b) develop and disseminate products[4] that will help a broad range of schools to effectively implement these technology tools. 

As Congress recognized in IDEA, “almost 30 years of research and experience has demonstrated that the education of children with disabilities can be made more effective by ... supporting the development and use of technology, including assistive technology devices and assistive technology services, to maximize accessibility for children with disabilities” (section 601(c)(5)(H) of the IDEA).  The use of technology, including assistive technology devices and assistive technology services, enhances instruction and access to the general education curriculum.  Since 1998, the Office of Special Education Programs (OSEP) has supported technology and media service projects through the Steppingstones of Technology Innovation for Children with Disabilities (Steppingstones) program.  The projects funded under the Steppingstones program developed and evaluated numerous innovative technology tools designed to improve results for children with disabilities.  Examples of such tools include:  Web-based learning and assessment materials, instructional software, assistive technology devices, methods for using off-the-shelf hardware and software to improve learning, and methods for integrating technology into instruction.  In addition, the Department’s Institute of Education Sciences (IES) now supports projects to develop and evaluate innovative technology tools.  The Stepping-up Technology Implementation program will build on these technology development efforts by identifying, developing, and disseminating products and resources that promote the effective implementation[5] of evidence-based instructional and assistive technology tools in kindergarten through grade 12 (K-12) settings.[6] 

The employment of products and resources designed to assist with the implementation of evidence-based technology tools is critical to ensuring that these tools will be effectively used to improve the academic achievement of children with disabilities.  Data from a survey of more than 1,000 K-12 teachers, principals, and assistant principals indicated that simply providing teachers with technology does not ensure that it will be used.  The survey also indicated that while newer teachers may use technology in their personal lives more often than veteran teachers, they do not use it more frequently in their classrooms than veteran teachers do.  In addition, the survey indicated that the more often teachers use technology to improve students’ daily classroom engagement, the more likely teachers are to recognize the benefits to understanding different student learning styles (Grunwald, 2010).  Additionally, Perlman and Redding (2011) found that in order to be used most effectively, technology must be implemented in ways that align with curricular and teacher goals and must offer students opportunities to use these tools in their learning.  These findings demonstrate a need for products and resources that can ensure technology tools for students with disabilities are implemented effectively.

Priority:

The purpose of this priority is to fund cooperative agreements to:  (a) identify resources needed to effectively implement evidence-based technology tools that benefit students with disabilities; and (b) develop and disseminate products (e.g., instruction manuals, lesson plans, demonstration videos, ancillary instructional materials) that will help K-12 schools to effectively implement these technology tools. 

To be considered for funding under this absolute priority, applicants must meet the application requirements.  Any project funded under this absolute priority must also meet the programmatic and administrative requirements specified in the priority. 

Application Requirements:  An applicant must include in its application--

(a)  A logic model or conceptual framework that depicts at a minimum, the goals, activities, outputs and outcomes of the proposed project.  A logic model communicates how a project will achieve its outcomes and provides a framework for both formative and summative evaluations of the project;

Note:  The following Web sites provide more information on logic models:  www.researchutilization.org/matrix/logicmodel_resource3c.html and www.tadnet.org/model_and_performance.

(b)  A plan to implement the activities described in the Project Activities section of this priority;

(c)  A plan, linked to the proposed project’s logic model, for a formative evaluation of the proposed project’s activities.  The plan must describe how the formative evaluation will use clear performance objectives to ensure continuous improvement in the operation of the proposed project, including objective measures of progress in implementing the project and ensuring the quality of products and services;

(d)  A plan for recruiting and selecting the following:

     (1)  Three development schools.  Development schools are the sites in which iterative development[7] of the implementation of technology tools and products will occur.  The project must start implementing the technology tool with one development school in year one of the project period and two additional development schools in year two.

     (2)  Four pilot schools.  Pilot schools are the sites in which try-out, formative evaluation, and refinement of technology tools and products will occur.  The project must work with the four pilot schools during years three and four of the project period.      

     (3)  Ten dissemination schools.  Dissemination schools will be selected if the project is extended for a fifth year.  Dissemination schools will be used to conduct the final test of the effectiveness of the products and the final opportunity for the project to refine the products for use by teachers, but will receive less technical assistance (TA) from the project than the development or pilot schools.  Also, at this stage, dissemination schools will extend the benefits of the technology tool to additional students.  To be selected as a dissemination school, eligible schools and local educational agencies (LEAs) must commit to working with the project to implement the evidence-based technology tool.  A school may not serve in more than one category (i.e., development, pilot, dissemination). 

(e)  Information (e.g., elementary, middle, or high school; persistently lowest-achieving school;[8] priority school[9]) about the development, pilot, and dissemination schools; their demographics (e.g., student race or ethnicity, percentage of students eligible for free or reduced-price lunch); and other pertinent data.   

(f)  Documentation of the evidence of the validity, usability, feasibility, and reliability of the technology tool to be implemented to improve academic achievement.

     (g)  A budget for attendance at the following:

(1)  A one and one half day kick-off meeting to be held in Washington, DC, after receipt of the award, and an annual planning meeting held in Washington, DC, with the OSEP Project Officer and other relevant staff during each subsequent year of the project period.

Note:  Within 30 days of the award, a post-award teleconference must be held between the OSEP Project Officer and the grantee’s project director or other authorized representative. 

(2)  A three-day Project Directors’ Conference in Washington, DC, during each year of the project period.

(3)  Two two-day trips annually to attend Department briefings, Department-sponsored conferences, and other meetings, as requested by OSEP.

     Project Activities.  To meet the requirements of this priority, the project, at a minimum, must conduct the following activities:

(a)  Recruit a minimum of three development schools in one LEA and four pilot schools across at least two LEAs in accordance with the plan proposed under paragraph (d) of the Application Requirements section of this notice.

Note:  Final site selection will be determined in consultation with the OSEP Project Officer following the kick-off meeting.

(b)  Identify resources and develop products to support sustained implemention of the selected technology tool.  Development of the products must be an interactive process beginning in a single development school and continuing through iterative cycles of development and refinement in the other development schools, followed by a formative evaluation and refinement in the pilot schools.  The products must include, at a minimum, the following components to support implementation of the technology tool:

(1)  An instrument or method for assessing (i) the need for the technology tool, and (ii) readiness to implement it.  Instruments and methods may include resource inventory checklists, school self-study guides, surveys of teacher interest, detailed descriptions of the technology tool for review by school staff, and similar approaches used singly or in combination.

(2)  Methods and manuals to support the implementation of the technology tool.

(3)  Professional development activities necessary for teachers to implement the technology tool with fidelity and integrate it into the curriculum. 

(c)  Collect and analyze data on the effect of the technology tool on academic achievement.

(d)  Collect formative and summative evaluation data from the development schools and pilot schools to refine and evaluate the products.

(e)  If the project is extended to a fifth year, provide the products and the technology tool to no fewer than 10 dissemination schools that are not the same schools used as development and pilot schools.

(f)  Collect summative data about the success of the products in supporting implementation of the technology tool in the dissemination schools; and

(g)  By the end of the project period, projects must provide information on:

(1)  The products and resources that will enable other schools to implement and sustain implementation of the technology tool.

(2)  How the technology tool has improved academic achievement for children with disabilities.

(3)  A strategy for disseminating the technology tool and accompanying products beyond the schools directly involved in the project.

Collaboration with the Model Demonstration Coordination Center (MDCC).

Although these projects are not model demonstration projects, the MDCC, an OSEP-funded project, will provide coordination support among the projects.  Each project funded under this priority must--

(a)          Coordinate with the MDCC and the other projects to determine times for cross-project collaboration conference calls.  Individual project timelines may need to be adjusted once the cross-project collaboration calls are established;

(b)        Provide MDCC with a description of the schools as described in paragraph (e) of the Application Requirements section of this notice; and

(c)  Participate in conference call discussions, organized and facilitated by the MDCC, concerning topics such as site selection, evaluation design issues, implementation strategies, sustainability, documentation, and dissemination.

Note:  The following Web site provides more information on the MDCC:  http://mdcc.sri.com.

Fifth Year of the Project: 

The Secretary may extend a project one year beyond 48 months to work with dissemination schools if the grantee is achieving the intended outcomes and making a positive contribution to the implementation of an evidence-based technology tool in the development and pilot schools.  Each applicant must include in its application a plan for the full 60-month award.  In deciding whether to continue funding the project for the fifth year, the Secretary will consider the requirements of 34 CFR 75.253(a), and in addition--

(a)  The recommendation of a review team consisting of the OSEP Project Officer and other experts selected by the Secretary.  This review will be held during the last half of the third year of the project period;

(b)  The timeliness and effectiveness with which all requirements of the negotiated cooperative agreement have been or are being met by the project; and

(c)  Evidence of the degree to which the project’s activities have contributed to changed practices and improved academic achievement for students with disabilities.

References:

Diamond, K.E. & Powell, D.R.  (2011).  An iterative approach to the development of a professional development intervention for head start teachers.  Journal of Early Intervention, 33(1), 75-93.

Fixsen, D.L., Naoom, S.F., Blase, K.A., Friedman, R.M., & Wallace, F.  (2005).  Implementation Research:  A Synthesis of the Literature.  Tampa, FL:  University of South Florida, Louis de la Parte Florida Mental Health Institute, The National Implementation Research Network.

Grunwald and Associates.  (2010).  Educators, Technology and 21st Century Skills:  Dispelling Five Myths.  Minneapolis, MN:  Walden University, Richard W. Riley College of Education.  Retrieved from www.WaldenU.edu/fivemyths.

Perlman, C.L. & Redding, S.  (Eds).  (2011).  Choosing and Implementing Technology Wisely.  Handbook on Effective Implementation of School Improvement Grants.  Lincoln, IL:  Academic Development Institute.  Retrieved from www.centerii.org/handbook.

Waiver of Proposed Rulemaking:  Under the Administrative Procedure Act (APA) (5 U.S.C. 553) the Department generally offers interested parties the opportunity to comment on proposed priorities and requirements.  Section 681(d) of IDEA, however, makes the public comment requirements of the APA inapplicable to the priority in this notice.

Program Authority:  20 U.S.C. 1474 and 1481.

Applicable Regulations:  (a)  The Education Department General Administrative Regulations (EDGAR) in 34 CFR parts 74, 75, 77, 79, 80, 81, 82, 84, 86, 97, 98, and 99.  (b)  The Education Department debarment and suspension regulations in 2 CFR part 3485.

Note:  The regulations in 34 CFR part 79 apply to all applicants except federally recognized Indian tribes.

Note:  The regulations in 34 CFR part 86 apply to institutions of higher education only.

II.  Award Information

Type of Award:  Cooperative agreement.

Estimated Available Funds:  $3,500,000.

     Contingent upon the availability of funds and the quality of applications, we may make additional awards in FY 2013 from the list of unfunded applicants from this competition.

Estimated Range of Awards:  $475,000 to $500,000.

Estimated Average Size of Award:  $500,000.

Maximum Award:  We will reject any application that proposes a budget exceeding $500,000 for a single budget period of 12 months.  The Assistant Secretary for Special Education and Rehabilitative Services may change the maximum amount through a notice published in the Federal Register.

Estimated Number of Awards:  7.

Note:  The Department is not bound by any estimates in this notice.

Project Period:  Up to 48 months with an optional additional 12 months based on performance.  Applications must include plans for both the 48 month award and the 12 month extension.

III.  Eligibility Information

Eligible Applicants:  State educational agencies (SEAs); LEAs, including public charter schools that are considered LEAs under State law; IHEs; other public agencies; private nonprofit organizations; outlying areas; freely associated States; Indian tribes or tribal organizations; and for-profit organizations.

            2.  Cost Sharing or Matching:  This competition does not require cost sharing or matching.

     3.  Other:  General Requirements:

(a)  The projects funded under this competition must make positive efforts to employ, and advance in employment, qualified individuals with disabilities (see section 606 of IDEA).

(b)  The applicant and grant recipient funded under this competition must involve individuals with disabilities or parents of individuals with disabilities ages birth through 26 in planning, implementing, and evaluating the project (see section 682(a)(1)(A) of IDEA).

IV.  Application and Submission Information

            1.  Address to Request Application Package:  Education Publications Center (ED Pubs), U.S. Department of Education, P.O. Box 22207, Alexandria, VA 22304.  Telephone, toll free:  1-877-433-7827.  FAX:  (703) 605-6794.  If you use a telecommunications device for the deaf (TDD) or a text telephone (TTY), call, toll free:  1-877-576-7734.

You can contact ED Pubs at its Web site, also:  www.EDPubs.gov or at its e-mail address:  edpubs@inet.ed.gov.

            If you request an application package from ED Pubs, be sure to identify this competition as follows:  CFDA number 84.327S.

Individuals with disabilities can obtain a copy of the application package in an accessible format (e.g., braille, large print, audiotape, or compact disc) by contacting the person or team listed under Accessible Format in section VIII of this notice.

            2.  Content and Form of Application Submission:  Requirements concerning the content of an application, together with the forms you must submit, are in the application package for this competition.

Page Limit:  The application narrative (Part III of the application) is where you, the applicant, address the selection criteria that reviewers use to evaluate your application.  You must limit Part III to the equivalent of no more than 50 pages, using the following standards:

  A “page” is 8.5" x 11", on one side only, with 1" margins at the top, bottom, and both sides.

  Double space (no more than three lines per vertical inch) all text in the application narrative, including titles, headings, footnotes, quotations, references, and captions.

  Use a font that is either 12 point or larger or no smaller than 10 pitch (characters per inch).

  Use one of the following fonts:  Times New Roman, Courier, Courier New, or Arial.  An application submitted in any other font (including Times Roman or Arial Narrow) will not be accepted.

The page limit does not apply to Part I, the cover sheet; Part II, the budget section, including the narrative budget justification; Part IV, the assurances and certifications; or the one-page abstract, the resumes, the bibliography, the references, or the letters of support.  However, the page limit does apply to all of the application narrative section (Part III).

            We will reject your application if you exceed the page limit; or if you apply other standards and exceed the equivalent of the page limit.

            3.  Submission Dates and Times:

Applications Available:  May 21, 2012.

Deadline for Transmittal of Applications:  July 5, 2012.

            Applications for grants under this competition may be submitted electronically using the Grants.gov Apply site (Grants.gov), or in paper format by mail or hand delivery.  For information (including dates and times) about how to submit your application electronically, or in paper format by mail or hand delivery, please refer to section IV.  7.  Other Submission Requirements of this notice.

            We do not consider an application that does not comply with the deadline requirements.

            Individuals with disabilities who need an accommodation or auxiliary aid in connection with the application process should contact the person listed under For Further Information Contact in section VII of this notice.  If the Department provides an accommodation or auxiliary aid to an individual with a disability in connection with the application process, the individual’s application remains subject to all other requirements and limitations in this notice.

Deadline for Intergovernmental Review:  September 4, 2012.

4.  Intergovernmental Review:  This competition is subject to Executive Order 12372 and the regulations in 34 CFR part 79.  Information about Intergovernmental Review of Federal Programs under Executive Order 12372 is in the application package for this competition.

            5.  Funding Restrictions:  We reference regulations outlining funding restrictions in the Applicable Regulations section of this notice.

6.  Data Universal Numbering System Number, Taxpayer Identification Number, and Central Contractor Registry:  To do business with the Department of Education, you must--

     a.  Have a Data Universal Numbering System (DUNS) number and a Taxpayer Identification Number (TIN);

b. Register both your DUNS number and TIN with the Central Contractor Registry (CCR), the Government’s primary registrant database;

     c.  Provide your DUNS number and TIN on your application; and

d.  Maintain an active CCR registration with current information while your application is under review by the Department and, if you are awarded a grant, during the project period.

You can obtain a DUNS number from Dun and Bradstreet.  A DUNS number can be created within one business day.

If you are a corporate entity, agency, institution, or organization, you can obtain a TIN from the Internal Revenue Service.  If you are an individual, you can obtain a TIN from the Internal Revenue Service or the Social Security Administration.  If you need a new TIN, please allow 2-5 weeks for your TIN to become active.

The CCR registration process may take five or more business days to complete.  If you are currently registered with the CCR, you may not need to make any changes.  However, please make certain that the TIN associated with your DUNS number is correct.  Also note that you will need to update your CCR registration on an annual basis.  This may take three or more business days to complete.

In addition, if you are submitting your application via Grants.gov, you must (1) be designated by your organization as an Authorized Organization Representative (AOR); and (2) register yourself with Grants.gov as an AOR.  Details on these steps are outlined at the following Grants.gov Web page: www.grants.gov/applicants/get_registered.jsp.

7.  Other Submission Requirements:  Applications for grants under this competition may be submitted electronically or in paper format by mail or hand delivery.

a.  Electronic Submission of Applications.

We are participating as a partner in the Governmentwide Grants.gov Apply site.  The Stepping-up Technology Implementation competition, CFDA number 84.327S, is included in this project.  We request your participation in Grants.gov.

If you choose to submit your application electronically, you must use the Governmentwide Grants.gov Apply site at www.Grants.gov.  Through this site, you will be able to download a copy of the application package, complete it offline, and then upload and submit your application.  You may not e-mail an electronic copy of a grant application to us.

You may access the electronic grant application for the Stepping-up Technology Implementation competition at www.Grants.gov.  You must search for the downloadable application package for this program by the CFDA number.  Do not include the CFDA number’s alpha suffix in your search (e.g., search for 84.327, not 84.327S).

            Please note the following:

              Your participation in Grants.gov is voluntary.

              When you enter the Grants.gov site, you will find information about submitting an application electronically through the site, as well as the hours of operation.

  Applications received by Grants.gov are date and time stamped.  Your application must be fully uploaded and submitted and must be date and time stamped by the Grants.gov system no later than 4:30:00 p.m., Washington, DC time, on the application deadline date.  Except as otherwise noted in this section, we will not accept your application if it is received--that is, date and time stamped by the Grants.gov system--after 4:30:00 p.m., Washington, DC time, on the application deadline date.  We do not consider an application that does not comply with the deadline requirements.  When we retrieve your application from Grants.gov, we will notify you if we are rejecting your application because it was date and time stamped by the Grants.gov system after 4:30:00 p.m., Washington, DC time, on the application deadline date.

  The amount of time it can take to upload an application will vary depending on a variety of factors, including the size of the application and the speed of your Internet connection.  Therefore, we strongly recommend that you do not wait until the application deadline date to begin the submission process through Grants.gov.

  You should review and follow the Education Submission Procedures for submitting an application through Grants.gov that are included in the application package for this competition to ensure that you submit your application in a timely manner to the Grants.gov system.  You can also find the Education Submission Procedures pertaining to Grants.gov under News and Events on the Department’s G5 system home page at http://www.G5.gov.

  You will not receive additional point value because you submit your application in electronic format, nor will we penalize you if you submit your application in paper format. 

              If you submit your application electronically, you must upload all documents electronically, including all information you typically provide on the following forms:  the Application for Federal Assistance (SF 424), the Department of Education Supplemental Information for SF 424, Budget Information--Non-Construction Programs (ED 524), and all necessary assurances and certifications. 

  If you submit your application electronically, you must upload any narrative sections and all other attachments to your application as files in a .PDF (Portable Document) read-only, non-modifiable format.  Do not upload an interactive or fillable .PDF file.  If you upload a file type other than a read-only, non-modifiable .PDF or submit a password-protected file, we will not review that material.

              Your electronic application must comply with any page-limit requirements described in this notice.

              After you electronically submit your application, you will receive from Grants.gov an automatic notification of receipt that contains a Grants.gov tracking number.  (This notification indicates receipt by Grants.gov only, not receipt by the Department.)  The Department then will retrieve your application from Grants.gov and send a second notification to you by e-mail.  This second notification indicates that the Department has received your application and has assigned your application a PR/Award number (an ED-specified identifying number unique to your application).

  We may request that you provide us original signatures on forms at a later date.

Application Deadline Date Extension in Case of Technical Issues with the Grants.gov System:  If you are experiencing problems submitting your application through Grants.gov, please contact the Grants.gov Support Desk, toll free, at 1-800-518-4726.  You must obtain a Grants.gov Support Desk Case Number and must keep a record of it.

         If you are prevented from electronically submitting your application on the application deadline date because of technical problems with the Grants.gov system, we will grant you an extension until 4:30:00 p.m., Washington, DC time, the following business day to enable you to transmit your application electronically or by hand delivery.  You also may mail your application by following the mailing instructions described elsewhere in this notice.

         If you submit an application after 4:30:00 p.m., Washington, DC time, on the application deadline date, please contact the person listed under For Further Information Contact in section VII of this notice and provide an explanation of the technical problem you experienced with Grants.gov, along with the Grants.gov Support Desk Case Number.  We will accept your application if we can confirm that a technical problem occurred with the Grants.gov system and that that problem affected your ability to submit your application by 4:30:00 p.m., Washington, DC time, on the application deadline date.  The Department will contact you after a determination is made on whether your application will be accepted. 

Note:  The extensions to which we refer in this section apply only to the unavailability of, or technical problems with, the Grants.gov system.  We will not grant you an extension if you failed to fully register to submit your application to Grants.gov before the application deadline date and time or if the technical problem you experienced is unrelated to the Grants.gov system.

            b.  Submission of Paper Applications by Mail.

If you submit your application in paper format by mail (through the U.S. Postal Service or a commercial carrier), you must mail the original and two copies of your application, on or before the application deadline date, to the Department at the following address:

U.S. Department of Education

Application Control Center

Attention:  (CFDA Number 84.327S)

LBJ Basement Level 1

400 Maryland Avenue, SW.

            Washington, DC  20202-4260

            You must show proof of mailing consisting of one of the following:

            (1)  A legibly dated U.S. Postal Service postmark.

            (2)  A legible mail receipt with the date of mailing stamped by the U.S. Postal Service.

            (3)  A dated shipping label, invoice, or receipt from a commercial carrier.

            (4)  Any other proof of mailing acceptable to the Secretary of the U.S. Department of Education.

If you mail your application through the U.S. Postal Service, we do not accept either of the following as proof of mailing:

            (1)  A private metered postmark.

(2)  A mail receipt that is not dated by the U.S. Postal Service.

If your application is postmarked after the application deadline date, we will not consider your application.

Note:  The U.S. Postal Service does not uniformly provide a dated postmark.  Before relying on this method, you should check with your local post office.

             c.  Submission of Paper Applications by Hand Delivery.

If you submit your application in paper format by hand delivery, you (or a courier service) must deliver the original and two copies of your application by hand, on or before the application deadline date, to the Department at the following address:

U.S. Department of Education

Application Control Center

Attention:  (CFDA Number 84.327S)

550 12th Street, SW.

Room 7041, Potomac Center Plaza

Washington, DC  20202-4260

The Application Control Center accepts hand deliveries daily between 8:00 a.m. and 4:30:00 p.m., Washington, DC time, except Saturdays, Sundays, and Federal holidays.

Note for Mail or Hand Delivery of Paper Applications:  If you mail or hand deliver your application to the Department--

            (1)  You must indicate on the envelope and--if not provided by the Department--in Item 11 of the SF 424 the CFDA number, including suffix letter, if any, of the competition under which you are submitting your application; and

            (2)  The Application Control Center will mail to you a notification of receipt of your grant application.  If you do not receive this notification within 15 business days from the application deadline date, you should call the U.S. Department of Education Application Control Center at (202) 245-6288.

V.  Application Review Information

            1.  Selection Criteria:  The selection criteria for this program are from 34 CFR 75.210 and are listed in the application package.

            2.  Review and Selection Process:  We remind potential applicants that in reviewing applications in any discretionary grant competition, the Secretary may consider, under 34 CFR 75.217(d)(3), the past performance of the applicant in carrying out a previous award, such as the applicant’s use of funds, achievement of project objectives, and compliance with grant conditions.  The Secretary may also consider whether the applicant failed to submit a timely performance report or submitted a report of unacceptable quality. 

            In addition, in making a competitive grant award, the Secretary also requires various assurances including those applicable to Federal civil rights laws that prohibit discrimination in programs or activities receiving Federal financial assistance from the Department of Education (34 CFR 100.4, 104.5, 106.4, 108.8, and 110.23).

            3.  Additional Review and Selection Process Factors:

In the past, the Department has had difficulty finding peer reviewers for certain competitions because so many individuals who are eligible to serve as peer reviewers have conflicts of interest.  The Standing Panel requirements under IDEA also have placed additional constraints on the availability of reviewers.  Therefore, the Department has determined that, for some discretionary grant competitions, applications may be separated into two or more groups and ranked and selected for funding within specific groups.  This procedure will make it easier for the Department to find peer reviewers, by ensuring that greater numbers of individuals who are eligible to serve as reviewers for any particular group of applicants will not have conflicts of interest.  It also will increase the quality, independence, and fairness of the review process, while permitting panel members to review applications under discretionary grant competitions for which they also have submitted applications.  However, if the Department decides to select an equal number of applications in each group for funding, this may result in different cut-off points for fundable applications in each group.

4.  Special Conditions:  Under 34 CFR 74.14 and 80.12, the Secretary may impose special conditions on a grant if the applicant or grantee is not financially stable; has a history of unsatisfactory performance; has a financial or other management system that does not meet the standards in 34 CFR parts 74 or 80, as applicable; has not fulfilled the conditions of a prior grant; or is otherwise not responsible.

VI.  Award Administration Information

            1.  Award Notices:  If your application is successful, we notify your U.S. Representative and U.S. Senators and send you a Grant Award Notification (GAN).  We may notify you informally, also.

If your application is not evaluated or not selected for funding, we notify you.

2.  Administrative and National Policy Requirements:  We identify administrative and national policy requirements in the application package and reference these and other requirements in the Applicable Regulations section of this notice.

We reference the regulations outlining the terms and conditions of an award in the Applicable Regulations section of this notice and include these and other specific conditions in the GAN.  The GAN also incorporates your approved application as part of your binding commitments under the grant.

3.  Reporting:  (a)  If you apply for a grant under this competition, you must ensure that you have in place the necessary processes and systems to comply with the reporting requirements in 2 CFR part 170 should you receive funding under the competition.  This does not apply if you have an exception under 2 CFR 170.110(b).

(b)  At the end of your project period, you must submit a final performance report, including financial information, as directed by the Secretary.  If you receive a multi-year award, you must submit an annual performance report that provides the most current performance and financial expenditure information as directed by the Secretary under 34 CFR 75.118.  The Secretary may also require more frequent performance reports under 34 CFR 75.720(c).  For specific requirements on reporting, please go to www.ed.gov/fund/grant/apply/appforms/appforms.html.

4.  Performance Measures:  Under the Government Performance and Results Act of 1993 (GPRA), the Department has established a set of performance measures, including long-term measures, that are designed to yield information on various aspects of the effectiveness and quality of the Technology and Media Services for Individuals with Disabilities program.  These measures are included in the application package and focus on the extent to which projects are of high quality, are relevant to improving outcomes of children with disabilities, and contribute to improving outcomes for children with disabilities.  We will collect data on these measures from the project funded under this competition.  The grantee will be required to report information on its project’s performance in its final performance report to the Department (34 CFR 75.590).

5.  Continuation Awards:  In making a continuation award, the Secretary may consider, under 34 CFR 75.253, the extent to which a grantee has made “substantial progress toward meeting the objectives in its approved application.”  This consideration includes the review of a grantee’s progress in meeting the targets and projected outcomes in its approved application, and whether the grantee has expended funds in a manner that is consistent with its approved application and budget.  In making a continuation grant, the Secretary also considers whether the grantee is operating in compliance with the assurances in its approved application, including those applicable to Federal civil rights laws that prohibit discrimination in programs or activities receiving Federal financial assistance from the Department (34 CFR 100.4, 104.5, 106.4, 108.8, and 110.23).

VII.  Agency Contact

For Further Information Contact:  Terry Jackson, U.S. Department of Education, 400 Maryland Avenue SW., room 4081, Potomac Center Plaza (PCP), Washington, DC 20202-2600.  Telephone:  (202) 245-6039.

If you use a TDD or a TTY, call the Federal Relay Service (FRS), toll free, at 1-800-877-8339.

VIII.  Other Information

Accessible Format:  Individuals with disabilities can obtain this document and a copy of the application package in an accessible format (e.g., braille, large print, audiotape, or compact disc) by contacting the Grants and Contracts Services Team, U.S. Department of Education, 400 Maryland Avenue SW., room 5075, PCP, Washington, DC 20202-2550.  Telephone:  (202) 245-7363.  If you use a TDD or a TTY, call the FRS, toll free, at 1-800-877-8339.

Electronic Access to This Document:  The official version of this document is the document published in the Federal Register.  Free Internet access to the official edition of the Federal Register and the Code of Federal Regulations is available via the Federal Digital System at:  www.gpo.gov/fdsys.  At this site you can view this document, as well as all other documents of this Department published in the Federal Register, in text or Adobe Portable Document Format (PDF).  To use PDF you must have Adobe Acrobat Reader, which is available free at the site.

            You may also access documents of the Department published in the Federal Register by using the article search feature at:  www.federalregister.gov.  Specifically, through the advanced search feature at this site, you can limit your search to documents published by the Department.

Dated:                                         

                                                                                                    

                                                                                                                                                                                   

                                                                                                                                                                       


 

 

 

 

 

 

Submission Procedures and Tips for Applicants

 

IMPORTANT—PLEASE READ FIRST

 

To facilitate your use of Grants.gov, this document includes important submission procedures you need to be aware of to ensure your application is received in a timely manner and accepted by the Department of Education.

 

ATTENTION – Adobe Forms and PDF Files Required

Applications submitted to Grants.gov for the Department of Education will be posted using Adobe forms.  Therefore, applicants will need to download the latest version of Adobe reader (at least Adobe Reader 8.1.2).  Information on computer and operating system compatibility with Adobe and links to download the latest version is available on Grants.gov.  We strongly recommend that you review these details on www.Grants.gov before completing and submitting your application.  In addition, applicants should submit their application a day or two in advance of the closing date as detailed below.  Also, applicants are required to upload their attachments in .pdf format only.  (See details below under “Attaching Files – Additional Tips.”)  If you have any questions regarding this matter please email the Grants.gov Contact Center at support@grants.gov or call 1-800-518-4726.

 

1)    REGISTER EARLY – Grants.gov registration may take five or more business days to complete.  You may begin working on your application while completing the registration process, but you cannot submit an application until all of the Registration steps are complete.  For detailed information on the Registration Steps, please go to: http://www.grants.gov/applicants/get_registered.jsp.  [Note: Your organization will need to update its Central Contractor Registry (CCR) registration annually.]

 

2)    SUBMIT EARLY We strongly recommend that you do not wait until the last day to submit your application.  Grants.gov will put a date/time stamp on your application and then process it after it is fully uploaded.  The time it takes to upload an application will vary depending on a number of factors including the size of the application and the speed of your Internet connection, and the time it takes Grants.gov to process the application will vary as well.  If Grants.gov rejects your application (see step three below), you will need to resubmit successfully before 4:30:00 p.m. Washington, DC time on the deadline date. 

 

Note:  To submit successfully, you must provide the DUNS number on your application that was used when your organization registered with the CCR (Central Contractor Registry).

 

3)    VERIFY SUBMISSION IS OK – You will want to verify that Grants.gov and the Department of Education receive your Grants.gov submission timely and that it was validated successfully.  To see the date/time your application was received, login to Grants.gov and click on the Track My Application link.  For a successful submission, the date/time received should be earlier than 4:30:00 p.m. Washington, DC time, on the deadline date, AND the application status should be: Validated, Received by Agency, or Agency Tracking Number Assigned.

 

If the date/time received is later than 4:30:00 p.m. Washington, D.C. time, on the deadline date, your application is late.  If your application has a status of “Received” it is still awaiting validation by Grants.gov.  Once validation is complete, the status will either change to “Validated” or “Rejected with Errors.”  If the status is “Rejected with Errors,” your application has not been received successfully.  Some of the reasons Grants.gov may reject an application can be found on the Grants.gov site:  http://www.grants.gov/applicants/applicant_faqs.jsp#54.  For more detailed information on troubleshooting Adobe errors, you can review the Adobe Reader Error Messages document at http://www.grants.gov/assets/AdobeReaderErrorMessages.pdf.  If you discover your application is late or has been rejected, please see the instructions below.  Note: You will receive a series of confirmations both online and via e-mail about the status of your application.  Please do not rely solely on e-mail to confirm whether your application has been received timely and validated successfully. 

Submission Problems – What should you do?

If you have problems submitting to Grants.gov before the closing date, please contact Grants.gov Customer Support at 1-800-518-4726 or http://www.grants.gov/contactus/contactus.jsp, or use the customer support available on the Web site: http://www.grants.gov/applicants/applicant_help.jsp.

 

If electronic submission is optional and you have problems that you are unable to resolve before the deadline date and time for electronic applications, please follow the transmittal instructions for hard copy applications in the Federal Register notice and get a hard copy application postmarked by midnight on the deadline date.

 

If electronic submission is required, you must submit an electronic application before 4:30:00 p.m., unless you follow the procedures in the Federal Register notice and qualify for one of the exceptions to the electronic submission requirement and submit, no later than two weeks before the application deadline date, a written statement to the Department that you qualify for one of these exceptions.  (See the Federal Register notice for detailed instructions.)

 

Helpful Hints When Working with Grants.gov

Please note, once you download an application from Grants.gov, you will be working offline and saving data on your computer.  Please be sure to note where you are saving the Grants.gov file on your computer.  You will need to logon to Grants.gov to upload and submit the application.  You must provide on your application the DUNS number that was used when your organization registered with the CCR.

 

Please go to http://www.grants.gov/applicants/applicant_help.jsp for help with Grants.gov.  For additional tips related to submitting grant applications, please refer to the Grants.gov Submit Application FAQs found on the Grants.gov http://www.grants.gov/help/submit_application_faqs.jsp.

 

Dial-Up Internet Connections

When using a dial up connection to upload and submit your application, it can take significantly longer than when you are connected to the Internet with a high-speed connection, e.g. cable modem/DSL/T1.  While times will vary depending upon the size of your application, it can take a few minutes to a few hours to complete your grant submission using a dial up connection.  If you do not have access to a high-speed connection and electronic submission is required, you may want to consider following the instructions in the Federal Register notice to obtain an exception to the electronic submission requirement no later than two weeks before the application deadline date.  (See the Federal Register notice for detailed instructions.)

MAC Users

For MAC compatibility information, review the Operating System Platform Compatibility Table at the following Grants.gov link: http://www.grants.gov/help/download_software.jsp.  If electronic submission is required and you are concerned about your ability to submit electronically as a non-windows user, please follow instructions in the Federal Register notice to obtain an exception to the electronic submission requirement no later than two weeks before the application deadline date.  (See the Federal Register notice for detailed instructions.)

 

Attaching Files – Additional Tips

Please note the following tips related to attaching files to your application, especially the requirement that applicants only include .pdf files in their application:

 

1.    Ensure that you attach .pdf files for any narrative attachments.  PDF files are the only Education approved file type accepted as detailed in the Federal Register application notice.  Also, do not upload any password protected files to your application.  Any attachments uploaded that are not .pdf files or are password protected files will not be read.  If you need assistance converting your files to a .pdf format, please refer to this Grants.gov webpage with links to conversion programs:   http://www.grants.gov/help/download_software.jsp#pdf_conversion_programs

2.    Grants.gov cannot process an application that includes two or more files that have the same name within a grant submission.  Therefore, each file uploaded to your application package should have a unique file name.

3.    When attaching files, applicants should limit the size of their file names.  Lengthy file names could result in difficulties with opening and processing your application.  We recommend you keep your file names to less than 50 characters.  In addition, applicants should avoid including special characters in their file names (for example, %, *, /, etc.)  Both of these conditions (lengthy file names and/or special characters including in the file names) could result in difficulties opening and processing a submitted application.

4.    Applicants should limit the size of their file attachments.  Documents submitted that contain graphics and/or scanned material often greatly increase the size of the file attachments and can result in difficulties opening the files.  For reference, the average discretionary grant application package totals 1 to 2 MB.  Therefore, you may want to check the total size of your package before submission.

 

 

 

 



Stepping-up Technology Implementation

(CFDA 84.327S)

 

Deadline:  07/5/2012

 

Absolute Priority:

 

Background:

The purpose of this priority is to fund cooperative agreements to:  (a) identify resources[10] needed to effectively implement evidence-based[11] technology tools[12] that benefit students with disabilities, and (b) develop and disseminate products[13] that will help a broad range of schools to effectively implement these technology tools. 

As Congress recognized in IDEA, “almost 30 years of research and experience has demonstrated that the education of children with disabilities can be made more effective by ... supporting the development and use of technology, including assistive technology devices and assistive technology services, to maximize accessibility for children with disabilities” (section 601(c)(5)(H) of the IDEA).  The use of technology, including assistive technology devices and assistive technology services, enhances instruction and access to the general education curriculum.  Since 1998, the Office of Special Education Programs (OSEP) has supported technology and media service projects through the Steppingstones of Technology Innovation for Children with Disabilities (Steppingstones) program.  The projects funded under the Steppingstones program developed and evaluated numerous innovative technology tools designed to improve results for children with disabilities.  Examples of such tools include:  Web-based learning and assessment materials, instructional software, assistive technology devices, methods for using off-the-shelf hardware and software to improve learning, and methods for integrating technology into instruction.  In addition, the Department’s Institute of Education Sciences (IES) now supports projects to develop and evaluate innovative technology tools.  The Stepping-up Technology Implementation program will build on these technology development efforts by identifying, developing, and disseminating products and resources that promote the effective implementation[14] of evidence-based instructional and assistive technology tools in kindergarten through grade 12 (K-12) settings.[15] 

The employment of products and resources designed to assist with the implementation of evidence-based technology tools is critical to ensuring that these tools will be effectively used to improve the academic achievement of children with disabilities.  Data from a survey of more than 1,000 K-12 teachers, principals, and assistant principals indicated that simply providing teachers with technology does not ensure that it will be used.  The survey also indicated that while newer teachers may use technology in their personal lives more often than veteran teachers, they do not use it more frequently in their classrooms than veteran teachers do.  In addition, the survey indicated that the more often teachers use technology to improve students’ daily classroom engagement, the more likely teachers are to recognize the benefits to understanding different student learning styles (Grunwald, 2010).  Additionally, Perlman and Redding (2011) found that in order to be used most effectively, technology must be implemented in ways that align with curricular and teacher goals and must offer students opportunities to use these tools in their learning.  These findings demonstrate a need for products and resources that can ensure technology tools for students with disabilities are implemented effectively.

Priority:

The purpose of this priority is to fund cooperative agreements to:  (a) identify resources needed to effectively implement evidence-based technology tools that benefit students with disabilities; and (b) develop and disseminate products (e.g., instruction manuals, lesson plans, demonstration videos, ancillary instructional materials) that will help K-12 schools to effectively implement these technology tools. 

To be considered for funding under this absolute priority, applicants must meet the application requirements.  Any project funded under this absolute priority must also meet the programmatic and administrative requirements specified in the priority. 

Application Requirements:  An applicant must include in its application--

(a)  A logic model or conceptual framework that depicts at a minimum, the goals, activities, outputs and outcomes of the proposed project.  A logic model communicates how a project will achieve its outcomes and provides a framework for both formative and summative evaluations of the project;

Note:  The following Web sites provide more information on logic models:  www.researchutilization.org/matrix/logicmodel_resource3c.html and www.tadnet.org/model_and_performance.

(b)  A plan to implement the activities described in the Project Activities section of this priority;

(c)  A plan, linked to the proposed project’s logic model, for a formative evaluation of the proposed project’s activities.  The plan must describe how the formative evaluation will use clear performance objectives to ensure continuous improvement in the operation of the proposed project, including objective measures of progress in implementing the project and ensuring the quality of products and services;

(d)  A plan for recruiting and selecting the following:

     (1)  Three development schools.  Development schools are the sites in which iterative development[16] of the implementation of technology tools and products will occur.  The project must start implementing the technology tool with one development school in year one of the project period and two additional development schools in year two.

     (2)  Four pilot schools.  Pilot schools are the sites in which try-out, formative evaluation, and refinement of technology tools and products will occur.  The project must work with the four pilot schools during years three and four of the project period.      

     (3)  Ten dissemination schools.  Dissemination schools will be selected if the project is extended for a fifth year.  Dissemination schools will be used to conduct the final test of the effectiveness of the products and the final opportunity for the project to refine the products for use by teachers, but will receive less technical assistance (TA) from the project than the development or pilot schools.  Also, at this stage, dissemination schools will extend the benefits of the technology tool to additional students.  To be selected as a dissemination school, eligible schools and local educational agencies (LEAs) must commit to working with the project to implement the evidence-based technology tool.  A school may not serve in more than one category (i.e., development, pilot, dissemination). 

(e)  Information (e.g., elementary, middle, or high school; persistently lowest-achieving school;[17] priority school[18]) about the development, pilot, and dissemination schools; their demographics (e.g., student race or ethnicity, percentage of students eligible for free or reduced-price lunch); and other pertinent data.   

(f)  Documentation of the evidence of the validity, usability, feasibility, and reliability of the technology tool to be implemented to improve academic achievement.

     (g)  A budget for attendance at the following:

(1)  A one and one half day kick-off meeting to be held in Washington, DC, after receipt of the award, and an annual planning meeting held in Washington, DC, with the OSEP Project Officer and other relevant staff during each subsequent year of the project period.

Note:  Within 30 days of the award, a post-award teleconference must be held between the OSEP Project Officer and the grantee’s project director or other authorized representative. 

(2)  A three-day Project Directors’ Conference in Washington, DC, during each year of the project period.

(3)  Two two-day trips annually to attend Department briefings, Department-sponsored conferences, and other meetings, as requested by OSEP.

     Project Activities.  To meet the requirements of this priority, the project, at a minimum, must conduct the following activities:

(a)  Recruit a minimum of three development schools in one LEA and four pilot schools across at least two LEAs in accordance with the plan proposed under paragraph (d) of the Application Requirements section of this notice.

Note:  Final site selection will be determined in consultation with the OSEP Project Officer following the kick-off meeting.

(b)  Identify resources and develop products to support sustained implemention of the selected technology tool.  Development of the products must be an interactive process beginning in a single development school and continuing through iterative cycles of development and refinement in the other development schools, followed by a formative evaluation and refinement in the pilot schools.  The products must include, at a minimum, the following components to support implementation of the technology tool:

(1)  An instrument or method for assessing (i) the need for the technology tool, and (ii) readiness to implement it.  Instruments and methods may include resource inventory checklists, school self-study guides, surveys of teacher interest, detailed descriptions of the technology tool for review by school staff, and similar approaches used singly or in combination.

(2)  Methods and manuals to support the implementation of the technology tool.

(3)  Professional development activities necessary for teachers to implement the technology tool with fidelity and integrate it into the curriculum. 

(c)  Collect and analyze data on the effect of the technology tool on academic achievement.

(d)  Collect formative and summative evaluation data from the development schools and pilot schools to refine and evaluate the products.

(e)  If the project is extended to a fifth year, provide the products and the technology tool to no fewer than 10 dissemination schools that are not the same schools used as development and pilot schools.

(f)  Collect summative data about the success of the products in supporting implementation of the technology tool in the dissemination schools; and

(g)  By the end of the project period, projects must provide information on:

(1)  The products and resources that will enable other schools to implement and sustain implementation of the technology tool.

(2)  How the technology tool has improved academic achievement for children with disabilities.

(3)  A strategy for disseminating the technology tool and accompanying products beyond the schools directly involved in the project.

Collaboration with the Model Demonstration Coordination Center (MDCC).

Although these projects are not model demonstration projects, the MDCC, an OSEP-funded project, will provide coordination support among the projects.  Each project funded under this priority must--

(b)          Coordinate with the MDCC and the other projects to determine times for cross-project collaboration conference calls.  Individual project timelines may need to be adjusted once the cross-project collaboration calls are established;

(b)        Provide MDCC with a description of the schools as described in paragraph (e) of the Application Requirements section of this notice; and

(c)  Participate in conference call discussions, organized and facilitated by the MDCC, concerning topics such as site selection, evaluation design issues, implementation strategies, sustainability, documentation, and dissemination.

Note:  The following Web site provides more information on the MDCC:  http://mdcc.sri.com.

Fifth Year of the Project: 

The Secretary may extend a project one year beyond 48 months to work with dissemination schools if the grantee is achieving the intended outcomes and making a positive contribution to the implementation of an evidence-based technology tool in the development and pilot schools.  Each applicant must include in its application a plan for the full 60-month award.  In deciding whether to continue funding the project for the fifth year, the Secretary will consider the requirements of 34 CFR 75.253(a), and in addition--

(a)  The recommendation of a review team consisting of the OSEP Project Officer and other experts selected by the Secretary.  This review will be held during the last half of the third year of the project period;

(b)  The timeliness and effectiveness with which all requirements of the negotiated cooperative agreement have been or are being met by the project; and

(c)  Evidence of the degree to which the project’s activities have contributed to changed practices and improved academic achievement for students with disabilities.

References:

Diamond, K.E. & Powell, D.R.  (2011).  An iterative approach to the development of a professional development intervention for head start teachers.  Journal of Early Intervention, 33(1), 75-93.

Fixsen, D.L., Naoom, S.F., Blase, K.A., Friedman, R.M., & Wallace, F.  (2005).  Implementation Research:  A Synthesis of the Literature.  Tampa, FL:  University of South Florida, Louis de la Parte Florida Mental Health Institute, The National Implementation Research Network.

Grunwald and Associates.  (2010).  Educators, Technology and 21st Century Skills:  Dispelling Five Myths.  Minneapolis, MN:  Walden University, Richard W. Riley College of Education.  Retrieved from www.WaldenU.edu/fivemyths.

Perlman, C.L. & Redding, S.  (Eds).  (2011).  Choosing and Implementing Technology Wisely.  Handbook on Effective Implementation of School Improvement Grants.  Lincoln, IL:  Academic Development Institute.  Retrieved from www.centerii.org/handbook.

Program Authority:

 

20 U.S.C. 1474 and 1481.

 

Performance Measures:

 

Under the Government Performance and Results Act of 1993 (GPRA), the Department has established a set of performance measures, including long-term measures, that are designed to yield information on various aspects of the effectiveness and quality of the Technology and Media Services for Individuals with Disabilities program.  These measures focus on the extent to which projects are of high quality, are relevant to improving outcomes of children with disabilities, and contribute to improving outcomes for children with disabilities.  We will collect data on these measures from the projects funded under this competition.

 

Grantees also will be required to report information on their projects’ performance in annual reports to the Department (34 CFR 75.590).

 

Applications Available:

 

May 21, 2012.

 

Deadline for Transmittal of Applications:

 

July 5, 2012.

 

Deadline for Intergovernmental Review:

 

September 4, 2012.

 

Estimated Available Funds:   $3,500,000. 

 

Estimated Range of Awards:   475,000 to $500,000.

 

Estimated Average Size of Awards:  $500,000.

 

Estimated Number of Awards:   7.

 

Note: The Department is not bound by any estimates in this notice.

 

Maximum Award:

 

We will reject any application that proposes a budget exceeding $500,000 for a single budget period of 12 months.  The Assistant Secretary for Special Education and Rehabilitative Services may change the maximum amount through a notice published in the Federal Register.

 

Project Period:

 

Up to 48 months with an optional additional 12 months based on performance.  Applications must include plans for both the 48-month award and the 12-month extension.

 

Page Limits:

 

The application narrative (Part III of the application) is where you, the applicant, address the selection criteria that reviewers use to evaluate your application.  You must limit the application narrative to the equivalent of no more than 50 pages, using the following standards:

·         A "page" is 8.5" x 11" (on one side only) with 1” margins at the top, bottom, and both sides.

 

·         Double-space (no more than three lines per vertical inch) all text in the application narrative, including titles, headings, footnotes, quotations, references, and captions.

 

·         Use a font that is either 12 point or larger and no smaller than 10 pitch (characters per inch).

 

 

The page limit does not apply to Part I, the cover sheet; Part II, the budget section, including the narrative budget justification; Part IV, the assurances and certifications; or the one-page abstract, the resumes, the bibliography, references, or the letters of support. However, the page limit does apply to the application narrative in Part III.

 

We will reject any application if you exceed the page limit; or if you apply other standards and exceed the equivalent of the page limit.

 

General Requirements:

 

(a)  Projects funded under this notice must make positive efforts to employ and advance in employment qualified individuals with disabilities in project activities (see section 606 of IDEA); and

 

(b)  Applicants and grant recipients funded under this notice must involve individuals with disabilities or parents of individuals with disabilities ages birth through 26 in planning, implementing, and evaluating the projects (see section 682(a)(1)(A) of IDEA).

 

Applicable Regulations:

 

(a)  The Education Department General Administrative Regulations (EDGAR) in 34 CFR parts 74, 75, 77, 79, 80, 81, 82, 84, 85, 86, 97, 98, and 99.

 

Note:   The regulations in 34 CFR part 79 apply to all applicants except federally recognized Indian tribes.

 

Note:   The regulations in 34 CFR part 86 apply to institutions of higher education only.

 

Eligible Applicants:

 

State educational agencies (SEAs); LEAs, including public charter schools that are considered LEAs under State law; IHEs; other public agencies; private nonprofit organizations; outlying areas; freely associated States; Indian tribes or tribal organizations; and for-profit organizations.

 

Intergovernmental Review:

 

The program in this notice is subject to the requirements of Executive Order 12372 and the regulations in 34 CFR part 79. One of the objectives of the Executive Order is to foster an intergovernmental partnership and a strengthened federalism. The Executive order relies on processes developed by State and local governments for coordination and review of proposed Federal financial assistance.

 

This document provides early notification of our specific plans and actions for this program.

 

For further information about this priority contact:

 

Terry Jackson, Project Officer

Research to Practice Division

Office of Special Education Programs

Telephone: (202) 245-6039

FAX: (202) 245-7619

Internet: Terry.Jackson@ed.gov

TTD: 1-800-877-8339

 


Selection Criteria and Format
for the Applications for New Awards -- Stepping-up Technology Implementation
(CFDA 84.327S) Competition

 

Part III of the application form requires a narrative that addresses the selection criteria that will be used by reviewers in evaluating individual proposals.  Applications are more likely to receive favorable reviews by panels when they are organized according to the format suggested below.  This format was published in the FEDERAL REGISTER as an appendix to the program regulations, and it addresses all the selection criteria used to evaluate applications required by regulations.  If you prefer to use a different format, you may wish to cross-reference the sections of your application to the selection criteria to be sure that reviewers are able to find all relevant information. 

 

The selection criteria that will be used to evaluate applications submitted to the Applications for New Awards; Technology and Media Services for Individuals with Disabilities--Stepping-up Technology Implementation (CFDA 84.327S) competition are the selection criteria for new grants required by the EDGAR general selection criteria menu.  The maximum score for all of the criteria is 100 points.

 

The application narrative should include the following sections in this order:

 

(a)  Significance (20 points)

 

(1) The Secretary considers the significance of the proposed project.

 

(2) In determining the significance of the proposed project, the Secretary considers the following factors:

 

(i) The significance of the problem or issue to be addressed by the proposed project;

 

(ii) The potential contribution of the proposed project to increase knowledge or understanding of educational problems, issues, or effective strategies;

 

(iii) The potential contribution of the proposed project to the development and advancement of theory, knowledge, and practices in the field of study; and

 

(iv) The extent to which the results of the proposed project are to be disseminated in ways that will enable others to use the information or strategies.

 

(b)  Quality of the project design (35 points)

 

(1)   The Secretary considers the quality of the design of the proposed project.

 

(2) In determining the quality of the design of the proposed project, the Secretary considers the following factors:

 

(i) The extent to which there is a conceptual framework underlying the proposed research or demonstration activities and the quality of that framework;

 

(ii) The extent to which the proposed research design includes a thorough, high‑quality review of the relevant literature, a high‑quality plan for research activities, and the use of appropriate theoretical and methodological tools, including those of a variety of disciplines, if appropriate;

 

(iii) The extent to which the proposed project encourages parental involvement; and

 

            (iv) The extent to which the proposed project encourages consumer involvement.

 

(c)  Quality of project personnel (20 points)

 

(1) The Secretary considers the quality of the personnel who will carry out the proposed project.

 

(2) In determining the quality of project personnel, the Secretary considers the extent to which the applicant encourages applications for employment from persons who are members of groups that have traditionally been underrepresented based on race, color, national origin, gender, age, or disability.

 

(3) In addition, the Secretary considers the following factors:

 

(i) The qualifications, including relevant training and experience, of key project personnel; and

 

(ii) The qualifications, including relevant training and experience, of project consultants or subcontractors.

 

(d)  Quality of the management plan (15 points)

 

(1) The Secretary considers the quality of the management plan for the proposed project.

 

(2) In determining the quality of the management plan for the proposed project, the Secretary considers the following factors:

 

(i) The adequacy of the management plan to achieve the objectives of the proposed project on time and within budget, including clearly defined responsibilities, timelines, and milestones for accomplishing project tasks;

 

(ii) The adequacy of procedures for ensuring feedback and continuous improvement in the operation of the proposed project; and

 

(iii) The extent to which the time commitments of the project director and principal investigator and other key project personnel are appropriate and adequate to meet the objectives of the proposed project.

 

(e)  Adequacy of resources (10 points)

 

(1) The Secretary considers the adequacy of resources for the proposed project.

 

(2) In determining the adequacy of resources for the proposed project, the Secretary considers the following factors:

 

(i) The adequacy of support, including facilities, equipment, supplies, and other resources, from the applicant organization or the lead applicant organization;

 

(ii) The relevance and demonstrated commitment of each partner in the proposed project to the implementation and success of the project;

 

(iii) The extent to which the budget is adequate to support the proposed project; and

 

(iv) The extent to which the costs are reasonable in relation to the objectives, design, and potential significance of the proposed project.

 

 



General Information on Completing an Application

 

Potential applicants frequently direct questions to officials of the Department regarding application notices and programmatic and administrative regulations governing various direct grant programs. To assist potential applicants, the Office of Special Education Programs staff have assembled the following most commonly raised issues. In general, this information applies to the grant competitions covered by this application package.

 

Extension of Deadlines

 

Waivers for individual applications are not granted, regardless of the circumstances. Under very extraordinary circumstances a closing date may be changed. Such changes are announced in the Federal Register.

 

Copies of the Application

 

Current Government-wide policy is that only an original and two copies need to be submitted. OSEP would appreciate receiving three additional copies to facilitate the peer review process. This would mean an original and two copies need to be submitted and we would appreciate your voluntarily submitting an additional three copies (six applications in all). Copies of the application may be bound, but it is not necessary or required. If bound, one copy should be left unbound to facilitate electronic scanning and any necessary reproduction. Applicants should not use colored paper, foldouts, photographs, or other materials that are hard to duplicate.

 

Please Note: If an application is recommended for funding and a grant award is issued, we will contact the applicant to request a copy of the application on a diskette or CD. The Department is moving toward an electronic grant filing system and an electronic copy of all applications that are being funded will facilitate this effort.

 

Making Applications More Accessible to Reviewers Who Are Blind or Have Low Vision

 

The Department will accept one copy of the application in an accessible format (i.e., IBM PC compatible WordPerfect or ASCII code diskette) along with the original and two print copies of the application. The accessible format copy can be used with available software to convert the text of the application into Braille, or with text to voice applications. If there are any differences in the print original provided on the disk and in print, the print original is assumed to be the correct version. Please note that it is not a requirement that one copy of the application be in an accessible format.

 

Missed Deadlines and Submission Under Other Competitions

 

Should an application miss the deadline for a particular competition, it may be submitted to another competition. However, if an application is properly prepared to meet the specifications of one competition, it is extremely unlikely that it would be favorably evaluated under a different competition.

 

Submission to More Than One Program

 

Applications may be submitted to more than one Federal program if you are unsure of the most appropriate program. Each application should be prepared following the instructions for that particular program as closely as possible (which may require some reformulation). It is very helpful if each program is notified that an identical or similar application is being submitted to another program.

 

Help Preparing Applications

 

 We are happy to provide general program information. Clearly it would not be appropriate for staff to participate in the actual writing of an application, but we can respond to specific questions about our application requirements and evaluation criteria, or about the announced priorities. Applicants should understand that such previous contact is not required, nor does it guarantee the success of an application.

 

Notification of Funding

 

 The time required to complete the evaluation of applications is variable. Once applications have been received staff must determine the areas of expertise needed to appropriately evaluate the applications, identify and contact potential reviewers, convene peer review panels, and summarize and review the recommendations of the review panels. You can expect to receive notification within 3 to 6 months of the application closing date, depending on the number of applications received and the number of competitions with closing dates at about the same time.

Possibility of Learning the Outcome of Review Panels Prior to Official Notification

 

Every year we are called by a number of applicants who have legitimate reasons for needing to know the outcome of the review prior to official notification. Some applicants need to make job decisions, some need to notify a local school district, etc. Regardless of the reason, we cannot share information about the review with anyone until the Assistant Secretary has approved a slate of projects recommended for funding. You will be notified as quickly as possible either by telephone (if your application is recommended for funding), or through a letter (if your application is not successful).

 

Format for Applications

 

The application narrative (Part III of the application form) should be organized to follow the exact sequence of the components in the selection criteria used to evaluate applications. (The selection criteria for the competitions covered by this packet are listed following the specific competition information in section “B” of this packet.) A table of contents, list of priority requirements, and an abstract should precede the application narrative. If you prefer to use a different format, you may wish to cross-reference the sections of your application to the selection criteria to be sure that reviewers are able to find all relevant information.

 

An abstract, not to exceed one page, should precede the application narrative of all applications and it would be helpful if it included the following information:  Purpose of the project; disability addressed by the project; age group (e.g., 0-3, preschool, elementary school, middle school, high school, secondary transition, and postsecondary); geography (e.g., rural, suburban, urban); severity (e.g., mild, moderate, and severe); proposed products; proposed outcomes; names/affiliations of key collaborators.  It would be helpful if the abstract includes: (a) the title of the program, (b) the name of the Absolute Priority, and (c) the CFDA Number (e.g., 84.327S).

 

For Technology and Technical Assistance and Dissemination applications, the abstract should include (a) design and (b) project evaluation, including measures.

 

To aid in screening and reviewing the application, applicants should list in Part II and prior to the abstract, all general, special, and other requirements for the priority and corresponding page number (s) where requirements are addressed within the application. Page limits do not apply to this list. (All requirements are found in each priority description included in this application package.) The format included below is an example of how you might provide this information in your application.

 

Page #          Requirements

 

_________       (a)  Projects funded under this notice must make positive efforts to employ and advance in employment qualified individuals with disabilities in project activities. (See Section 606 of IDEA)

 

_________       (b)  Applicants and grant recipients funded under this notice must involve individuals with disabilities or parents of individuals with disabilities ages birth through 26 in planning, implementing, and evaluating the projects. (See Section 682(a)(1)(A) of IDEA)

 

_________       (c)  Applicant must describe steps to ensure equitable access to, and participation in, its program for students, teachers, and other program beneficiaries with special needs. (See Section 427, GEPA)     

 

_________       (d) Projects funded under these priorities must budget for a three-day Project’s Directors’ meeting in Washington, D.C. during each year of the project.

 

Page Limits

 

Please note that all applications submitted under the competition in this application package must adhere to the Part III—Application Narrative page limit requirements that are specified under each priority/competition description. Your application should provide enough information to allow the review panel to evaluate the importance and impact of the project as well as to make knowledgeable judgments about the methods you propose to use (design, subjects, sampling procedures, measures, instruments, data analysis strategies, etc.). It is often helpful to have:

 

1.   Staff Vitae:   They should include each person's title and role in the proposed project and contain only information that is relevant to this proposed project's activities and/or publications. Vitae for consultants and Advisory Council members should be similarly brief.

 

2.   Instruments: Except in the case of generally available and well known instruments.

 

3.   Agreements: When the participation of an agency other than the applicant is critical to the project. This is particularly critical when an intervention will be implemented within an agency, or when subjects will be drawn from particular agencies. Letters of cooperation should be specific, indicating agreement to implement a particular intervention or to provide access to a particular group of students.

 

The items listed above are not included under page limits.

 

Making Sure Application is Assigned to the Correct Competition

 

Applicants should clearly indicate in Item 11 on the application (SF Form 424) the CFDA number of the program priority (e.g., 84.327S, etc.) representing the competition in which the application should be considered. If this information is not provided, your application may inadvertently be assigned and reviewed under a different competition from the one you intended.

 

Return of Non-Funded Applications

 

We do not return original copies of applications. Thus, applicants should retain at least one copy of the application. Copies of reviewer comments will be mailed to all applicants.

 

Proposed Staff Availability to Project

 

For each staff person named in the application, please provide documentation of all internal and external time commitments. In instances where a staff person is committed on a federally supported project, please provide the project name, Federal office, program title, the project federal award number, and the amount of committed time by each project year. This information (e.g., Staff: Jane Doe; Project Name: Succeeding in the General Curriculum; Federal office: Office of Special Education Programs; Program title: Technology and Media Services for Individuals with Disabilities; Award number: H326A030002; Time commitments: Year 1—30%; Year 2—25% and Year 3—40%) can be provided as an Appendix to the application.

 

In general, we will not reduce time commitments on currently funded grants from the time proposed in the original application. Therefore, we will not consider for funding any application where key staff are bid above a time commitment level that staff have available to bid. Further, the time commitments stated in newly submitted applications will not be negotiated down to permit the applicant to receive a new grant award.

 

Use of Person Loading Charts

 

It is important for applicants to include proposed time commitments for all project personnel. Also, program officials and applicants often find person loading charts useful formats for showing project personnel and their time commitments to individual activities. A person loading chart is a tabular representation of major evaluation activities by number of days spent by each key person involved in each activity, as shown in the following example.

 

Table: Person Loading Chart — Time in Day(s) by Person*

Activity

Time in Day(s) by Person

Person A

Person B

Person C

Person D

Library Research

0

0

0

0

Hire Staff

0

0

0

0

Prepare Materials

0

0

0

0

Train Raters

0

2

0

0

Data Collection

0

0

0

0

Data Analysis

0

0

0

0

Dissemination (manuscripts, etc.)

0

0

0

0

*Note: All figures represent FTE for the grant year.

 

Delivering/Sending Applications to the Competition Manager

 

Applications can be mailed or hand delivered, or submitted electronically but in either case must go to the Application Control Center at the address listed in the Application Transmittal Instructions. Delivering or sending the application to the competition manager in the program office may prevent it from being logged in on time to the appropriate competition and may result in the application not being reviewed.

 

Allowed Travel Under These Projects

 

Travel is allowed if the travel specifically relates to the expressed goals of the project. Travel by students to further their education under the project's goals is also allowed. Travel to conferences is the travel item that is most likely to be questioned during negotiations. Such travel is sometimes allowed when it is for purposes of dissemination, when there will be results to be disseminated, and when it is clear that a conference presentation or workshop is an effective way of reaching a particular target group.

 

Funding of Approved Applications

 

It is often the case that the number of applications recommended for approval by the reviewers exceeds the dollars available for funding projects under a particular competition. When the panel reviews are completed for a particular competition, the individual reviewer scores and applications are ranked. The higher ranked, approved applications are funded first, and there are often lower ranked, approved applications that do not receive funding. Sometimes, one or two applications that are approved and fall next in rank order (after those projects selected for funding) are placed on hold. If dollars become available as a result of negotiations, or if a higher ranked applicant declines the award, the projects on hold may receive funding. If you receive a letter stating that you will not receive funding, then your project has neither been selected for funding nor placed on hold.

 

Indirect Cost Rate

 

There is no maximum indirect cost for the competitions in this application package. An organization’s current effective indirect cost rate is the rate that should be reflected in your proposed budget. The Department of Education (ED) reimburses grantees for its portion of indirect costs that a grantee incurs in projects funded by the Applications for New Awards; Technology and Media Services for Individuals with Disabilities--Stepping-up Technology Implementation (CFDA 84.327S) competition. Any grantee charging indirect costs to a grant from this program must use the indirect cost rate (ICR), negotiated with its cognizant agency, i.e., either the Federal agency from which it has received the most direct funding, subject to indirect cost support, the particular agency specifically assigned cognizance by the Office of Management and Budget or the State agency that provides the most subgrant funds to the grantee.

 

Note:   Applicants should pay special attention to specific questions on the application budget form (ED 524) about their cognizant agency and the ICR they are using in their budget.

 

If an applicant selected for funding under this program has not already established a current ICR with its cognizant agency as a result of current or previous funding, ED will require it to do so within 90 days after the date the grant was issued by ED. Applicants should be aware that ED is very often not the cognizant agency for its own grantees. Rather, ED accepts, for the purpose of funding its awards, the current ICR established by the appropriate cognizant agency.

 

An applicant that has not previously established an indirect cost rate with the Federal government or a State agency under a Federal program and that is selected for funding will not be allowed to charge its grant for indirect costs until it has negotiated a current indirect cost rate agreement with its cognizant agency.

 

Applicants are encouraged to use their accountant (or CPA) to calculate an indirect cost rate using information in the IRS Form 990, audited financial statements, actual cost data or a cost policy statement that such applicants are urged to prepare (but NOT submit to ED) during the application process.

 

Applicants should use this proposed rate in their application materials and indicate which of the above methods was used to calculate the rate. Guidance for creating a cost policy statement can be obtained by sending an E-mail to:

 

katrina.mcdonald@ed.gov

 

Applicants with questions about using indirect cost rates under this program should contact the program contact person shown elsewhere in this application package.

 

Issues Raised During Discussions Prior to Award

 

If your application is recommended for funding, discussions may be held prior to award to clarify technical or budget issues. These are issues that have been identified during panel and staff review. Generally, technical issues are minor issues that require clarification. Alternative approaches may be presented for your consideration, or you may be asked to provide additional information or rationale for something you have proposed to do. Sometimes, concerns are stated as "conditions". These are concerns that have been identified as so critical that the award cannot be made unless those conditions are met. Questions are also raised about the proposed budget during the discussion phase. Generally, budget issues are raised because there is inadequate justification or explanation of the particular budget item, or because the budget item does not seem critical to the successful completion of the project. A Federal project officer will present the issues to you and ask you to respond. If you do not understand the question, you should ask for clarification. In responding to discussion items you should provide any additional information or clarification requested. You may feel that an issue was addressed in the application. It may not, however, have been explained in enough detail to make it understood by reviewers, and more information should be provided. If you are asked to make changes that you feel could seriously affect the project's success, you may provide reasons for not making the changes, or provide alternative suggestions. Similarly, if proposed budget reductions will, in your opinion, seriously affect the proposed activities, you may want to explain why and provide additional justification for the proposed expenses. Your changes, explanations and alternative suggestions will be carefully evaluated by staff. In some instances, an applicant may again be contacted for additional information. An award cannot be made until all issues have been resolved and conditions met.

 

Treating a Priority as Two Separate Competitions.

 

In the past, there have been problems in finding peer reviewers without conflicts of interest where applications are made by many entities throughout the country. The Standing Panel requirements also place additional constraints on the availability of reviewers. Therefore, The Department has determined that, for some discretionary priorities, applications may be ranked and selected for funding in two or more groups, which will ensure the availability of a much larger group of reviewers without conflicts of interest. This procedure will increase the quality, independence and fairness of the review process and will permit panel members to review applications under discretionary priorities to which they have also submitted applications.

 

Successful Applications and Estimated/Projected Budget Amounts in Subsequent Years

 

There is a maximum award amount specified for the priority/competitions included in this package. The Department rejects and does not consider an application that proposes a budget exceeding the maximum amount for any single budget period of 12 months for the priorities included in this package. Please refer to the priority description to determine the maximum award for any one particular competition. Since the yearly budgets for multi-year projects will be negotiated at the time of the initial award, applicants must include detailed budgets for each year of their proposed project. Generally, out-year funding levels most likely will not exceed 1st year budgets. However, budget modifications during the negotiation process, the findings from the previous year, or needed changes in the study design can affect your budget requirements in subsequent years, but in no case will out-year budgets exceed the maximum award amount.

 

Requirement to Report the Results of Grant Activities

 

The Department shall, where appropriate, require recipients of all grants, contracts and cooperative agreements under Part D of the Individuals with Disabilities Education Act to prepare reports describing their procedures, findings, and other relevant information. The Department shall require their delivery to the Department of Education and other networks as The Department may determine appropriate. (20 U.S.C. 1482)

 

Difference Between a Cooperative Agreement and a Grant

 

A cooperative agreement is similar to a grant in that its principal purpose is to accomplish a public purpose of support or stimulation as authorized by a Federal statute. It differs from a grant in the sense that in a cooperative agreement substantial involvement is anticipated between the executive agency (in this case the Department of Education) and the recipient during the performance of the contemplated activity.

 

Difference Between an Absolute Priority, an Invitational Priority, and a Competitive Priority

 

An absolute priority is a priority that an applicant must address in order to receive an award. If an applicant does not address an absolute priority, their application will be returned as being non-responsive to the priority.

 

An invitational priority is a priority that reflects a particular interest of the Department, and an applicant is encouraged to address the invitational priority along with the required absolute priority. However, an applicant choosing to address an invitational priority will not receive any competitive preference over other applications.

 

A competitive priority is like an invitational priority in that it reflects a particular interest of the Department, and an applicant is encouraged to address the competitive priority along with the required absolute priority. A competitive priority may be handled in one of two ways:

 

1.      an application may be awarded additional points depending on how effectively it addresses the competitive priority; or

 

2.      an application that meets a competitive priority may be selected over an application of comparable merit that does not address the competitive priority. The type of competitive priority for a particular competition is always included in the Federal Register announcement.

 

Obtaining Copies of the Federal Register, Program Regulations and Federal Statutes

 

Copies of these materials can usually be found at your local library. If not, they can be obtained by writing to:

 

Superintendent of Documents

U.S. Government Printing Office

Washington, DC 20402

 

Telephone: 202-512-1800

 

Information about the Department's funding opportunities, including copies of application notices for discretionary grant competitions, can be viewed on the Department's grant information web page which can be accessed on the Internet at: www.ed.gov/about/offices/list/ocfo/gcsindex.html

 

However, the official application notice for a discretionary grant competition is the notice published in the Federal Register.

 

 



APPLICATION TRANSMITTAL INSTRUCTIONS

 

ATTENTION ELECTRONIC APPLICANTS: Please note that you must follow the Application Procedures as described in the Federal Register notice announcing the grant competition. Some programs may require electronic submission of applications, and those programs will have specific requirements and waiver instructions in the Federal Register notice.

 

If you want to apply for a grant and be considered for funding, you must meet the following deadline requirements:

 

Applications Submitted Electronically

 

You must submit your grant application through the Internet using the software provided on the Grants.gov Web site (http://www.grants.gov) by 4:30:00 p.m. (Washington, D.C. time) on the application deadline date.

 

If you submit your application through the Internet via the e-Grants Web site, you will receive an automatic acknowledgment when we receive your application.

 

For more information on using Grants.gov, please refer to the Notice Inviting Applications that was published in the Federal Register, the Submission Procedures and Tips document found in the application package instructions, and visit http://www.grants.gov

 

Applications Sent by Mail (Through the U.S. Postal Service or Commercial Carrier)

 

You must mail the original and two copies of the application on or before the deadline date.  To help expedite our review of your application, we would appreciate you voluntarily including an additional 3 copies of your application.

Please mail copies to:

 

            U.S. Department of Education

            LBJ Basement Level 1           

            Application Control Center

            Attention:  CFDA# 84.327S 

            400 Maryland Avenue, SW

            Washington, DC  20202 - 4260

 

You must show one of the following as proof of mailing:

 

(1)   A legibly dated U. S. Postal Service Postmark.

(2)   A legible mail receipt with the date of mailing stamped by the U. S. Postal Service.

(3)   A dated shipping label, invoice, or receipt from a commercial carrier.

(4)   Any other proof of mailing acceptable to the Secretary.

 

If you mail an application through the U.S. Postal Service, we do not accept either of the following as proof of mailing:

 

(1)  A private metered postmark.

(2)   A mail receipt that is not dated by the U.S. Postal Services.

 

Note: The U.S. Postal Service does not uniformly provide a dated postmark.  Before relying on this method, you should check with the local post office.

 

 

Applications Delivered by Commercial Carrier

 

Special Note: Due to recent disruptions to normal mail delivery, the Department encourages you to consider using an alternative delivery method (for example, a commercial carrier, such as Federal Express or United Parcel Service; or U. S. Postal Service Express Mail) to transmit your application for this competition to the Department.  If you use an alternative delivery method, please obtain the appropriate proof of mailing under “Applications Sent by Mail,” then follow the mailing instructions under the appropriate delivery method.

.

 

Applications Delivered by Commercial Carrier

 

All express mail carriers (including UPS, FED-E, DSL, etc.) must deliver packages to the LBJ mailroom.

 

      U.S. Department of Education

      LBJ Basement Level 1     

      Application Control Center

      Attention:  CFDA# 84.327S 

      400 Maryland Avenue, SW

      Washington, DC  20202 – 4260

 

Applications Delivered by Hand

 

You or courier must deliver the original and 2 copies requested of the application by 4:30 p.m. (Washington, DC time) on or before the deadline date. To help expedite our review of your application, we would appreciate you voluntarily including an additional 3 copies of your application.

 

Please hand deliver copies to:

 

     U.S. Department of Education

      Application Control Center

      Attention:  CFDA# 84.327S 

      550 12th Street, SW

      PCP - Room 7041     

      Washington, DC   20202 – 4260

                       

The Application Control Center accepts application deliveries daily between 8:00 a.m. and 4:30 p.m. (Washington, DC time), except Saturdays, Sundays and Federal holidays.

 

 

 

 

3/11



Intergovernmental Review of Federal Programs

 

This appendix applies to each program that is subject to the requirements of Executive Order 12372 (Intergovernmental Review of Federal Programs) and the regulations in 34 CFR part 79.

 

The objective of the executive order is to foster an intergovernmental partnership and to strengthen federalism by relying on state and local processes for state and local government coordination and review of proposed federal financial assistance.

 

Applicants must contact the appropriate State Single Point of Contact to find out about, and to comply with, the state's process under Executive Order 12372. Applicants proposing to perform activities in more than one state should immediately contact the Single Point of Contact for each of those states and follow the procedure established in each of those states under the Executive order. A listing containing the Single Point of Contact for each state is included in this appendix.

 

In states that have not established a process or chosen a program for review, state, areawide, regional, and local entities may submit comments directly to the Department.

 

Any State Process Recommendation and other comments submitted by a State Single Point of Contact and any comments from state, areawide, regional and local entities must be mailed or hand-delivered by the date indicated in the actual application notice to the following address:

 

The Secretary

EO 12372—CFDA 84.327S [commenter must insert number—including suffix letter, if any]

U.S. Department of Education, Room 7W301

400 Maryland Avenue, SW

Washington, DC 20202

 

Proof of mailing will be determined on the same basis as applications (see 34 CFR 75.102). Recommendations or comments may be hand-delivered until 4:30 p.m. (Washington, D.C. time) on the date indicated in the actual application notice.

 

PLEASE NOTE THAT THE ABOVE ADDRESS IS NOT THE SAME ADDRESS AS THE ONE TO WHICH THE APPLICANT SUBMITS ITS COMPLETED APPLICATION. DO NOT SEND APPLICATIONS TO THE ABOVE ADDRESS.


State Single Points of Contact (SPOCs)

 

It is estimated that in 2008 the federal government will outlay $449 billion in grants to state and local governments. Executive Order 12372, "Intergovernmental Review of Federal Programs," was issued with the desire to foster the intergovernmental partnership and strengthen federalism by relying on state and local processes for the coordination and review of proposed federal financial assistance and direct federal development. The order allows each state to designate an entity to perform this function. Below is the official list of those entities. For those states that have a home page for their designated entity, a direct link has been provided below by clicking on the state name.

 

States that are not listed on this page have chosen not to participate in the intergovernmental review process, and therefore do not have a SPOC. If you are located within a state that does not have a SPOC, you may send application materials directly to a federal awarding agency

 

Contact information for federal agencies that award grants can be found in Appendix IV of the Catalog of Federal Domestic Assistance.

 

http://12.46.245.173/CFDA/appx4_web.pdf

 

or by state:

 

http://12.46.245.173/CFDA/appx4_web_state.pdf

 

 

State Single Points of Contact

ARKANSAS

Tracy L. Copeland

Manager, State Clearinghouse

Office of Intergovernmental Services

Department of Finance and Administration

1515 W. 7th Street, Room 412

Little Rock, AR 72203

TEL:      (501) 682-1074

FAX:     (501) 682-5206

E-mail:   tracy.copeland@dfa.state.ar.us

CALIFORNIA

Grants Coordination

State Clearinghouse

Office of Planning and Research

P.O. Box 3044, Room 222

Sacramento, CA 95812-3044

TEL:      (916) 445-0613

FAX:     (916) 327-3018

E-mail:   State.clearinghouse@opr.ca.gov

DELAWARE

Jennifer L. Carlson

Assoc. Fiscal & Policy Analyst

Office of Management and Budget

Budget Development, Planning & Administration

Haslet Armory, Third Floor

122 William Penn Street

Dover, DE 19901 SLC D570E

TEL:      (302) 739-4206

FAX:     (302) 739-5661

E-mail:   jennifer.carlson@state.de.us

DISTRICT OF COLUMBIA

Donna Bexley

DC Government Office of Partnerships

and Grants Development

441 4th Street, NW

Washington, DC 20001

TEL:    (202) 727-6437

FAX:   (202) 727-1652

E-mail:   Donna.bexley@dc.gov

FLORIDA

Lauren P. Milligan

Florida State Clearinghouse

Florida Dept. of Environmental Protection

3900 Commonwealth Boulevard

Mall Station 47

Tallahassee, FL 32799-3000

TEL:      (850) 245-2161

FAX:     (850) 245-2190

E-mail:   Lauren.Milligan@dep.state.fl.us

GEORGIA

Barbara Jackson

Georgia State Clearinghouse

270 Washington Street, SW, 8th Floor

Atlanta, GA 30334

TEL:      (404) 656-3855

FAX:     (404) 656-7901

E-mail:   gach@mail.opb.state.ga.us

IOWA

Kathy Mable

Iowa Department of Management

State Capitol Building Room G12

1007 E. Grand Avenue

Des Moines, IA 50319

TEL:      (515) 281-8834

FAX:     (515) 242-5897

E-mail:   Kathy.Mable@iowa.gov

 KENTUCKY

Lee Nalley

The Governor’s Office for Local Development

1024 Capital Center Drive, Suite 340

Frankfort, Kentucky 40601

TEL:    (502) 573-2382 Ext. 274

Fax:     (502) 573-1519

E-mail:   Lee.Nalley@ky.gov

 MAINE

Joyce Benson

State Planning Office

184 State Street

38 State House Station

Augusta, ME 04333

TEL:      (207) 287-3261

(direct):  (207) 287-1461

FAX:     (207) 287-6489

E-mail:   joyce.benson@state.me.us

MARYLAND

Linda C. Janey, J.D.

Director, Capital Planning and Development Review

Maryland Department of Planning

301 West Preston Street, Room 1104

Baltimore, MD 21201-2305

TEL:      (410) 767-4490

FAX:     (410) 767-4480

E-mail:   linda@mail.op.state.md.us

 MICHIGAN

William Parkus

Southeast Michigan Council of Governments

535 Griswold, Suite 300

Detroit, MI 48226

TEL:      (313) 961-4266

FAX:     (313) 961-4869

E-mail:   parkus@semcog.org

 MISSISSIPPI

Janet Riddell

Clearinghouse Officer

Department of Finance and Administration

1301 Woolfolk Building, Suite E

501 North West Street

Jackson, MS 39201

TEL:      (601) 359-6762

FAX:     (601) 359-6758

E-mail:   JRiddell@dfa.state.ms.us

 MISSOURI

Sara VanderFeltz

Federal Assistance Clearinghouse

Office of Administration

Commissioner’s Office

Capitol Building, Room 125

Jefferson City, MO 65102

TEL:      (573) 751-0337

FAX:     (573) 751-1212

E-mail:   sara.vanderfeltz@oa.mo.gov

NEVADA

Gosia Sylwesprzak

Department of Administration

Nevada State Clearinghouse

Coordinator/SPOC

209 E. Musser Street, Room 200

Carson City, Nevada 89701

TEL:        (775) 684-0209

FAX:        (775) 684-0260

E-mail:     clearinghouse@budget.state.nv.us

 NEW HAMPSHIRE

Amy Ignatius

Acting Director, New Hampshire Office

of Energy and Planning

Attn: Intergovernmental Review

Process, Mark Toussiant

57 Regional Drive

Concord, New Hampshire 03301-8519

TEL:      (603) 271-2155

FAX:     (603) 271-2615

E-mail:  irp@nh.gov

 NEW YORK

Linda Shkrell

Office of Public Security

Homeland Security Grants Coordination

633 3rd Avenue

New York, NY 10017

TEL:      (212) 867-1289

FAX:     (212) 867-1725

NORTH DAKOTA

Jim Boyd

ND Department of Commerce

1600 East Century Avenue, Suite 2

P.O. Box 2057

Bismarck, ND 58502-2057

TEL:      (701) 328-2676

FAX:     (701) 328-2308

E-mail:   jboyd@state.nd.us

RHODE ISLAND

Bill McKenna

Division of Planning

One Capitol Hill

Providence, Rhode Island 02908-5870

TEL:      (401) 222-6185

FAX:     (401) 222-2083

E-mail:   billm@doa.ri.gov

 SOUTH CAROLINA

Jean Ricard

Office of State Budget

1201 Main Street, Suite 870

Columbia, SC 29201

TEL:      (803) 734-1314

FAX:     (803) 734-0645

E-mail:   jricard@budget.sc.us

TEXAS

Denise S. Francis

Director, State Grants Team

Governor’s Office of Budget and Planning

P.O. Box 12428

Austin, TX 78711

TEL:      (512) 305-9415

FAX:     (512) 936-2681

E-mail:   dfrancis@governor.state.tx.us

UTAH

Tenielle Young

Utah State Clearinghouse

Governor's Office of Planning

and Budget Utah State Capitol Complex

Suite E210, PO Box 142210

Salt Lake City, UT 84114-2210

TEL:      (801) 538-1570

FAX:     (801) 538-1547

E-mail:   Tenielleyoung@utah.gov

 WEST VIRGINIA

Bobby Lewis, Director

Community Development Division

West Virginia Development Office

Building #6, Room 553

Charleston, WV 25305

TEL:      (304) 558-4010

FAX:     (304) 558-3248

E-mail:   rlewis@wvdo.org

WISCONSIN

Division of Intergovernmental Relations

Wisconsin Department of Administration

101 East Wilson Street, 10th Floor

P.O. Box 8944

Madison, WI 53708

TEL:      (608) 266-7043

FAX:     (608) 267-6917

E-mail:   SPOC@doa.state.wi.us

AMERICAN SAMOA

Pat M. Galea'i

Federal Grants/Programs Coordinator

Office of Federal Programs

Office of the Governor

Department of Commerce

American Samoa Government

Pago Pago, AS 96799

TEL:      (684) 633-5155

FAX:     (684) 633-4195

E-mail:   pmgaleai@samoatelco.com

GUAM

Roland C.P. Villaverde

Administrator

Guam State Clearinghouse

Office of I Segundo na Maga’lahen Guåhan

Office of the Governor

P.O. Box 2950

Hågatña, Guam 96932

TEL:    (671) 475-9380 ext. 901

FAX:   (671) 477-2007

E-mail: administrator@guamclearinghouse.com

NORTH MARIANA ISLANDS

Mr. Antonio S. Muna

Special Assistant for Management

Office of Management and Budget

Office of the Governor

Saipan, MP 96950

TEL:    (670) 664-2289

FAX:   (670) 327-2272

E-mail: macaranas@yahoo.com

PUERTO RICO

Ing. David Rodríguez / Luz H. Olmeda

Puerto Rico Planning Board

Federal Proposals Review Office

PO Box 41119

San Juan, Puerto Rico 00940-1119

TEL:    787-723-6190

FAX:   787-722-6783

E-mail: Olmeda_L@jp.gobierno.pr

VIRGIN ISLANDS

Debra Gottlieb (Acting Director)

Director, Office of Management and Budget

#41 Norre Gade Emancipation Garden

Station, Second Floor

Saint Thomas, Virgin Islands 00802

TEL:    (340) 774-0750

FAX:   (340) 776-0069

E-mail: dbgottlieb@omb.gov.vi

 

Changes to this list can be made only after OMB is notified by a state’s officially designated representative. E-mail messages can be sent to Hai_M._Tran@omb.eop.gov. If you prefer, you may send correspondence to the following postal address:

 

Attn: Grants Management

Office of Management and Budget

New Executive Office Building, Suite 6025

725 17th Street, NW

Washington, DC 20503

 

Please note: Inquiries about obtaining a federal grant should not be sent to the OMB e-mail or postal address shown above. The best source for this information is the Catalog of Federal Domestic Assistance or CFDA (www.cfda.gov) and the Grants.gov Web site (www.grants.gov).

 



Notice To All Applicants

 


The purpose of this enclosure is to inform you about a new provision in the Department of Education's General Education Provisions Act (GEPA) that applies to applicants for new grant awards under Department programs. This provision is Section 427 of GEPA, enacted as part of the Improving America's Schools Act of 1994 (Public Law (P.L.) 103-382).

 

To Whom Does This Provision Apply?

 

Section 427 of GEPA affects applicants for new grant awards under this program. All applicants for new awards must include information in their applications to address this new provision in order to receive funding under this program.

 

(If this program is a state-formula grant program, a state needs to provide this description only for projects or activities that it carries out with funds reserved for state-level uses. In addition, local school districts or other eligible applicants that apply to the state for funding need to provide this description in their applications to the state for funding. The state would be responsible for ensuring that the school district or other local entity has submitted a sufficient section 427 statement as described below.)

 

What Does This Provision Require?

 

Section 427 requires each applicant for funds (other than an individual person) to include in its application a description of the steps the applicant proposes to take to ensure equitable access to, and participation in, its federally-assisted program for students, teachers, and other program beneficiaries with special needs. This provision allows applicants discretion in developing the required description. The statute highlights six types of barriers that can impede equitable access or participation: gender, race, national origin, color, disability, or age. Based on local circumstances, you should determine whether these or other barriers may prevent your students, teachers, etc. from such access or participation in, the federally-funded project or activity.

 

The description in your application of steps to be taken to overcome these barriers need not be lengthy; you may provide a clear and succinct description of how you plan to address those barriers that are applicable to your circumstances. In addition, the information may be provided in a single narrative, or, if appropriate, may be discussed in connection with related topics in the application.

 

Section 427 is not intended to duplicate the requirements of civil rights statutes, but rather to ensure that, in designing their projects, applicants for federal funds address equity concerns that may affect the ability of certain potential beneficiaries to fully participate in the project and to achieve to high standards. Consistent with program requirements and its approved application, an applicant may use the Federal funds awarded to it to eliminate barriers it identifies.

 

What are Examples of How an Applicant Might Satisfy the Requirement of This Provision?

 

The following examples may help illustrate how an applicant may comply with Section 427.

 

(1)   An applicant that proposes to carry out an adult literacy project serving, among others, adults with limited English proficiency, might describe in its application how it intends to distribute a brochure about the proposed project to such potential participants in their native language.

 

(2)   An applicant that proposes to develop instructional materials for classroom use might describe how it will make the materials available on audio tape or in Braille for students who are blind.

 

(3)   An applicant that proposes to carry out a model science program for secondary students and is concerned that girls may be less likely than boys to enroll in the course, might indicate how it intends to conduct "outreach" efforts to girls, to encourage their enrollment.

 

We recognize that many applicants may already be implementing effective steps to ensure equity of access and participation in their grant programs, and we appreciate your cooperation in responding to the requirements of this provision.

 

 

 

OMB Control No. 1894-0005 (Exp. 03/2014)


Estimated Burden Statement for GEPA Requirements

 

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1894-0005. The time required to complete this information collection is estimated to average 1.5 hours per response, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to:

 

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4537


Application Forms and Instructions FOR GRANTS.GOV APPLICATIONS

 

The electronic application on Grants.gov consists of multiple mandatory forms that must be completed as well as narrative attachment forms that should be used to upload any file attachments.  While there are no file size restrictions, we strongly discourage submission of very large documents.  Follow the guidance provided on Grants.gov as well as the Submission Tips document located in this application instruction document for specific information on file sizes, file naming requirements, etc.  NOTE:  As stated in the application notice, the Department only accepts PDF files. 

 

Listed below are all forms that must be completed and instructions on where to upload narratives for the application. 

 

General Forms:          

Application for Federal Assistance (SF-424)

            Department of Education Budget Information for Non-Construction Programs (ED-524)

            Department of Education Supplemental for SF-424

 

Note:  instructions for all of the standard forms (SF-424, 524, and 424 Supplemental, etc.), will follow the forms included elsewhere in the application package.

 

Assurances and Certifications:          

Assurances for Non-Construction Programs (SF-424B)

            Disclosure of Lobbying Activities (SF-LLL)

            Grants.gov Lobbying Form (Formerly ED Form 80-0013)

            ED GEPA427 Form

            Faith Based EEO Survey

 

Narrative Attachment Forms:

            ED Abstract Form – (Upload and attach your one page abstract to Abstract File)

Projective Narrative Attachment Form* (Upload and attach to Mandatory Project Narrative File)

                        Table of Contents (Upload and attach to Optional Project Narrative File)

List of Priority Requirements (Upload and attach to Optional Project Narrative File)

Other Narrative Attachment Form (Upload and attach to Mandatory Other Attachment File)

                        Suggested order....

Bibliography/References

                        Appendix A (See Dear Applicant Letter for description)

                        Resumes

                        Letters

           Supplementary Information/Syllabi

                        Other Appendices

 

Budget Narrative Attachment Form

Attach Budget Justification

                               

*NOTE:  The Project Narrative Attachment Form should include the narrative (text) that addresses each of the selection criteria, listed elsewhere in this document.  The selection criteria will be used to evaluate applications submitted for this competition.  The narrative has a strict page limit (check the Page Limits section of this document for exact page limits for the competition to which you are applying). 

 

NOTE:  The Federal Funding Opportunity Number for this program is ED-GRANTS-052112-001.

 

NOTE:  Please do not attach any narratives, supporting files, or application components to the Standard Form (SF 424) in Part I. Although this form accepts attachments, that option should not be used.

 

 

 

 

 

 


Instructions for the SF-424

 

 

 This is a standard form required for use as a cover sheet for submission of pre-applications and applications and related information under discretionary programs. Some of the items are required and some are optional at the discretion of the applicant or the federal agency (agency). Required fields on the form are identified with an asterisk (*) and are also specified as “Required” in the instructions below.  In addition to these instructions, applicants must consult agency instructions to determine other specific requirements.

 

1.

 Type of Submission: (Required) Select one type of submission in accordance with agency instructions.

                  Pre-application

                  Application

                  Changed/Corrected Application – Check if this submission is to change or correct a previously submitted application. Unless requested by the agency, applicants may not use this form to submit changes after the closing date.

10.

Name Of Federal Agency: (Required) Enter the name of the federal agency from which assistance is being requested with this application.

 

11.

Catalog Of Federal Domestic Assistance Number/Title:

Enter the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested, as found in the program announcement, if applicable.

 

2.

Type of Application: (Required) Select one type of application in accordance with agency instructions.

 

• New – An application that is being submitted to an agency for the first time.

• Continuation - An extension for an additional funding/budget period for a project with a projected completion date. This can include renewals.

• Revision - Any change in the federal government’s financial obligation or contingent liability from an existing obligation. If a revision, enter the appropriate letter(s). More than one may be selected. If "Other" is selected, please specify in text box provided.

 

A. Increase Award                      D. Decrease Duration

B. Decrease Award                     E. Other (specify)

C. Increase Duration

12.

Funding Opportunity Number/Title: (Required) Enter the Funding Opportunity Number (FON) and title of the opportunity under which assistance is requested, as found in the program announcement. 

 

13.

Competition Identification Number/Title: Enter the competition identification number and title of the competition under which assistance is requested, if applicable.

 

14.

Areas Affected By Project: This data element is intended for use only by programs for which the area(s) affected are likely to be different than the place(s) of performance reported on the SF-424 Project/Performance Site Location(s) Form.  Add attachment to enter additional areas, if needed.

 

3.

 Date Received: Leave this field blank. This date will be assigned by the Federal agency..

15.

Descriptive Title of Applicant’s Project: (Required) Enter a brief descriptive title of the project. If appropriate, attach a map showing project location (e.g., construction or real property projects). For pre-applications, attach a summary description of the project.

 

4.

Applicant Identifier: Enter the entity identifier assigned buy the Federal agency, if any, or the applicant’s control number if applicable.

 

5a

Federal Entity Identifier: Enter the number assigned to your organization by the federal agency, if any.

16.

                  Congressional Districts Of: 16a. (Required) Enter the applicant’s congressional district.  16b. Enter all district(s) affected by the program or project. Enter in the format: 2 characters state abbreviation – 3 characters district number, e.g., CA-005 for California 5th district, CA-012 for California 12 district, NC-103 for North Carolina’s 103 district.  If all congressional districts in a state are affected, enter “all” for the district number, e.g., MD-all for all congressional districts in Maryland.  If nationwide, i.e. all districts within all states are affected, enter US-all.  If the program/project is outside the US, enter 00-000.  This optional data element is intended for use only by programs for which the area(s) affected are likely to be different than place(s) of performance reported on the SF-424 Project/Performance Site Location(s) Form.  Attach an additional list of program/project congressional districts, if needed.

 

5b.

Federal Award Identifier: For new applications, enter NA.  For a continuation or revision to an existing award, enter the previously assigned federal award identifier number. If a changed/corrected application, enter the federal identifier in accordance with agency instructions.

 

6.

Date Received by State: Leave this field blank. This date will be assigned by the state, if applicable.

 

7.

State Application Identifier: Leave this field blank. This identifier will be assigned by the state, if applicable.

 

8.

Applicant Information: Enter the following in accordance with agency instructions:

a. Legal Name: (Required) Enter the legal name of applicant that will undertake the assistance activity. This is the organization that has registered with the Central Contractor Registry (CCR). Information on registering with CCR may be obtained by visiting www.Grants.gov.

b. Employer/Taxpayer Number (EIN/TIN): (Required) Enter the employer or taxpayer identification number (EIN or TIN) as assigned by the Internal Revenue Service. If your organization is not in the US, enter 44-4444444.

 

 

17.

 Proposed Project Start and End Dates: (Required) Enter the proposed start date and end date of the project.

c. Organizational DUNS: (Required) Enter the organization’s DUNS or DUNS+4 number received from Dun and Bradstreet. Information on obtaining a DUNS number may be obtained by visiting www.Grants.gov.

d. Address: Enter address: Street 1 (Required); city (Required); County/Parish, State (Required if country is US), Province, Country (Required), 9-digit zip/postal code (Required if country US).

18.

Estimated Funding: (Required) Enter the amount requested, or to be contributed during the first funding/budget period by each contributor. Value of in-kind contributions should be included on appropriate lines, as applicable. If the action will result in a dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the amounts in parentheses.

.

e. Organizational Unit: Enter the name of the primary organizational unit, department or division that will undertake the assistance activity.

 

f. Name and contact information of person to be contacted on matters involving this application: Enter the first and last name (Required); prefix, middle name, suffix, title.  Enter organizational affiliation if affiliated with an organization other than that in 7.a.  Telephone number and email (Required); fax number. 

 

 

19.

Is Application Subject to Review by State Under Executive Order 12372 Process? (Required) Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. Select the appropriate box. If “a.” is selected, enter the date the application was submitted to the State

20.

Is the Applicant Delinquent on any Federal Debt?

(Required) Select the appropriate box. This question applies to the applicant organization, not the person who signs as the authorized representative. Categories of federal debt include; but, may not be limited to: delinquent audit disallowances, loans and taxes. If yes, include an explanation in an attachment.  

9.

Type of Applicant: (Required) Select up to three applicant type(s) in accordance with agency instructions.

21.

Authorized Representative: To be signed and dated by the authorized representative of the applicant organization. Enter the first and last name (Required); prefix, middle name, suffix.  Enter title, telephone number, email (Required); and fax number.  A copy of the governing body’s authorization for you to sign this application as the official representative must be on file in the applicant’s office. (Certain federal agencies may require that this authorization be submitted as part of the application.)

 

A.     State Government

B.     County Government

C.     City or Township Government

D.     Special District Government

E.     Regional Organization

F.    U.S. Territory or Possession

G.    Independent School District

H.    Public/State Controlled Institution of Higher Education

I.     Indian/Native American Tribal Government (Federally Recognized)

J.     Indian/Native American Tribal Government (Other than Federally Recognized)

K.     Indian/Native American Tribally Designated Organization

L.     Public/Indian Housing

        Authority

                   

M.    Nonprofit

N.     Private Institution of Higher Education

O.    Individual

P.     For-Profit Organization (Other than Small Business)

Q.    Small Business

R.     Hispanic-serving Institution

S.     Historically Black Colleges and Universities (HBCUs)

T.     Tribally Controlled Colleges and Universities (TCCUs)

U.     Alaska Native and Native Hawaiian Serving Institutions

V.     Non-US Entity

W.    Other (specify)

                   

 

 


 

1.   Project Director:

Name:

     

Prefix:

     

*First Name:

     

Middle Name:

     

*Last Name:

     

Suffix:

     

 

Address

 

*Street1:

     

Street2:

     

*City:

     

County:

     

*State:

     

*Zip Code:

     

*Country:

     

 

*Phone Number (give area code):

     

Fax Number (give area code):

     

E-mail Address:

     

 

2.   Applicant Experience:

Novice Applicant?:

Yes

No

Not applicable to this program

 

3.   Human Subjects Research:

Are any research activities involving human subjects planned at any time during the proposed project Period?

Yes

No

 

Are ALL the research activities proposed designated to be exempt from the regulations?

Yes

Provide Exemption(s) #:

     

No

Provide Assurance #, if available:

     

 

Please attach an explanation narrative:

     

Instructions for Department of Education
Supplemental Information for SF 424

 


1.   Project Director. Name, address, telephone and fax numbers, and e-mail address of the person to be contacted on matters involving this application.

 

2.   Novice Applicant. Check “Yes” or “No” only if assistance is being requested under a program that gives special consideration to novice applicants. Otherwise, leave blank.

 

Check “Yes” if you meet the requirements for novice applicants specified in the regulations in 34 CFR 75.225 and included on the attached page entitled “Definitions for Department of Education Supplemental Information for SF 424.” By checking “Yes” the applicant certifies that it meets these novice applicant requirements. Check “No” if you do not meet the requirements for novice applicants.

 

3.   Human Subjects Research. (See I. A. “Definitions” in attached page entitled “Definitions for Department of Education Supplemental Information for SF 424.”)

 

If Not Human Subjects Research. Check “No” if research activities involving human subjects are not planned at any time during the proposed project period. The remaining parts of Item 3 are then not applicable.

 

If Human Subjects Research. Check “Yes” if research activities involving human subjects are planned at any time during the proposed project period, either at the applicant organization or at any other performance site or collaborating institution. Check “Yes” even if the research is exempt from the regulations for the protection of human subjects. (See I. B. “Exemptions” in attached page entitled “Definitions for Department of Education Supplemental Information For SF 424.”)

 

3a. If Human Subjects Research is Exempt from the Human Subjects Regulations. Check “Yes” if all the research activities proposed are designated to be exempt from the regulations. Insert the exemption number(s) corresponding to one or more of the six exemption categories listed in I. B. “Exemptions.” In addition, follow the instructions in II. A. “Exempt Research Narrative” in the attached page entitled “Definitions for Department of Education Supplemental Information Form SF 424.”

 

3a. If Human Subjects Research is Not Exempt from Human Subjects Regulations. Check “No” if some or all of the planned research activities are covered (not exempt). In addition, follow the instructions in II. B. “Nonexempt Research Narrative” in the page entitled “Definitions for Department of Education Supplemental Information Form SF 424

 

3a. Human Subjects Assurance Number. If the applicant has an approved Federal Wide (FWA) on file with the Office for Human Research Protections (OHRP), U.S. Department of Health and Human Services, that covers the specific activity, insert the number in the space provided. If the applicant does not have an approved assurance on file with OHRP, enter “None.” In this case, the applicant, by signature on the SF-424, is declaring that it will comply with 34 CFR 97 and proceed to obtain the human subjects assurance upon request by the designated ED official. If the application is recommended/selected for funding, the designated ED official will request that the applicant obtain the assurance within 30 days after the specific formal request.

 

Note about
Institutional Review Board Approval.

ED does not require certification of Institutional Review Board approval with the application. However, if an application that involves non-exempt human subjects research is recommended/selected for funding, the designated ED official will request that the applicant obtain and send the certification to ED within 30 days after the formal request.



Paperwork Burden Statement

 

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1890-0017. The time required to complete this information collection is estimated to average between 15 and 45 minutes per response, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the estimate(s) or suggestions for improving this form, please write to:

 

U.S. Department of Education

Washington, DC 20202-4700

 

If you have comments or concerns regarding the status of your individual submission of this form write directly to:

 

Joyce I. Mays

Application Control Center

U.S. Department of Education

550 12th St. SW, Room PCP 7076

Washington, DC 20202-4260


Definitions for Department of Education
Supplemental Information for SF 424

(Attachment to Instructions for Supplemental Information for SF 424)

 


Definitions

 

Novice Applicant (See 34 CFR 75.225).

For discretionary grant programs under which the Secretary gives special consideration to novice applications, a novice applicant means any applicant for a grant from ED that—

 

·                     Has never received a grant or subgrant under the program from which it seeks funding;

 

·                     Has never been a member of a group application, submitted in accordance with 34 CFR 75.127-75.129, that received a grant under the program from which it seeks funding; and

 

·                     Has not had an active discretionary grant from the Federal government in the five years before the deadline date for applications under the program. For the purposes of this requirement, a grant is active until the end of the grant’s project or funding period, including any extensions of those periods that extend the grantee’s authority to obligate funds.

 

In the case of a group application submitted in accordance with 34 CFR 75.127-75.129, a group includes only parties that meet the requirements listed above.

 

Protection of
Human Subjects in Research

 

I.    Definitions and Exemptions

 

A.  Definitions.

 

A research activity involves human subjects if the activity is research, as defined in the Department’s regulations, and the research activity will involve use of human subjects, as defined in the regulations.

 

Research

 

The ED Regulations for the Protection of Human Subjects, Title 34, Code of Federal Regulations, Part 97, define research as “a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge.” If an activity follows a deliberate plan whose purpose is to develop or contribute to generalizable knowledge it is research. Activities which meet this definition constitute research whether or not they are conducted or supported under a program that is considered research for other purposes. For example, some demonstration and service programs may include research activities.

 

—Human Subject

 

The regulations define human subject as “a living individual about whom an investigator (whether professional or student) conducting research obtains (1) data through intervention or interaction with the individual, or (2) identifiable private information.” (1) If an activity involves obtaining information about a living person by manipulating that person or that person’s environment, as might occur when a new instructional technique is tested, or by communicating or interacting with the individual, as occurs with surveys and interviews, the definition of human subject is met. (2) If an activity involves obtaining private information about a living person in such a way that the information can be linked to that individual (the identity of the subject is or may be readily determined by the investigator or associated with the information), the definition of human subject is met. [Private information includes information about behavior that occurs in a context in which an individual can reasonably expect that no observation or recording is taking place, and information which has been provided for specific purposes by an individual and which the individual can reasonably expect will not be made public (for example, a school health record).]

 

B.  Exemptions.

 

Research activities in which the only involvement of human subjects will be in one or more of the following six categories of exemptions are not covered by the regulations:

 

(1)   Research conducted in established or commonly accepted educational settings, involving normal educational practices, such as (a) research on regular and special education instructional strategies, or (b) research on the effectiveness of or the comparison among instructional techniques, curricula, or classroom management methods.

 

(2)   Research involving the use of educational tests (cognitive, diagnostic, aptitude, achievement), survey procedures, interview procedures or observation of public behavior, unless: (a) information obtained is recorded in such a manner that human subjects can be identified, directly or through identifiers linked to the subjects; and (b) any disclosure of the human subjects’ responses outside the research could reasonably place the subjects at risk of criminal or civil liability or be damaging to the subjects’ financial standing, employability, or reputation. If the subjects are children, exemption 2 applies only to research involving educational tests and observations of public behavior when the investigator(s) do not participate in the activities being observed. Exemption 2 does not apply if children are surveyed or interviewed or if the research involves observation of public behavior and the investigator(s) participate in the activities being observed. [Children are defined as persons who have not attained the legal age for consent to treatments or procedures involved in the research, under the applicable law or jurisdiction in which the research will be conducted.]

 

(3)   Research involving the use of educational tests (cognitive, diagnostic, aptitude, achievement), survey procedures, interview procedures or observation of public behavior that is not exempt under section (2) above, if the human subjects are elected or appointed public officials or candidates for public office; or federal statute(s) require(s) without exception that the confidentiality of the personally identifiable information will be maintained throughout the research and thereafter.

 

(4)   Research involving the collection or study of existing data, documents, records, pathological specimens, or diagnostic specimens, if these sources are publicly available or if the information is recorded by the investigator in a manner that subjects cannot be identified, directly or through identifiers linked to the subjects.

 

(5)   Research and demonstration projects which are conducted by or subject to the approval of department or agency heads, and which are designed to study, evaluate, or otherwise examine: (a) public benefit or service programs; (b) procedures for obtaining benefits or services under those programs; (c) possible changes in or alternatives to those programs or procedures; or (d) possible changes in methods or levels of payment for benefits or services under those programs.

 

(6)   Taste and food quality evaluation and consumer acceptance studies, (a) if wholesome foods without additives are consumed or (b) if a food is consumed that contains a food ingredient at or below the level and for a use found to be safe, or agricultural chemical or environmental contaminant at or below the level found to be safe, by the Food and Drug Administration or approved by the Environmental Protection Agency or the Food Safety and Inspection Service of the U.S. Department of Agriculture.

 

II.  Instructions for Exempt and Nonexempt Human Subjects Research Narratives

 

If the applicant marked “Yes” for Item 3 of Department of Education Supplemental Information for SF 424, the applicant must provide a human subjects “exempt research” or “nonexempt research” narrative. Insert the narrative(s) in the space provided. If you have multiple projects and need to provide more than one narrative, be sure to label each set of responses as to the project they address.

 

A.    Exempt Research Narrative.

 

If you marked “Yes” for item 3 a. and designated exemption numbers(s), provide the “exempt research” narrative. The narrative must contain sufficient information about the involvement of human subjects in the proposed research to allow a determination by ED that the designated exemption(s) are appropriate. The narrative must be succinct.

 

B.     Nonexempt Research Narrative.

 

If you marked “No” for item 3 a. you must provide the “nonexempt research” narrative. The narrative must address the following seven points. Although no specific page limitation applies to this section of the application, be succinct.

 

(1)   Human Subjects Involvement and Characteristics: Provide a detailed description of the proposed involvement of human subjects. Describe the characteristics of the subject population, including their anticipated number, age range, and health status. Identify the criteria for inclusion or exclusion of any subpopulation. Explain the rationale for the involvement of special classes of subjects, such as children, children with disabilities, adults with disabilities, persons with mental disabilities, pregnant women, prisoners, institutionalized individuals, or others who are likely to be vulnerable

 

(2)   Sources of Materials: Identify the sources of research material obtained from individually identifiable living human subjects in the form of specimens, records, or data. Indicate whether the material or data will be obtained specifically for research purposes or whether use will be made of existing specimens, records, or data.

 

(3)   Recruitment and Informed Consent: Describe plans for the recruitment of subjects and the consent procedures to be followed. Include the circumstances under which consent will be sought and obtained, who will seek it, the nature of the information to be provided to prospective subjects, and the method of documenting consent. State if the Institutional Review Board (IRB) has authorized a modification or waiver of the elements of consent or the requirement for documentation of consent.

 

(4)   Potential Risks: Describe potential risks (physical, psychological, social, legal, or other) and assess their likelihood and seriousness. Where appropriate, describe alternative treatments and procedures that might be advantageous to the subjects.

 

(5)   Protection Against Risk: Describe the procedures for protecting against or minimizing potential risks, including risks to confidentiality, and assess their likely effectiveness. Where appropriate, discuss provisions for ensuring necessary medical or professional intervention in the event of adverse effects to the subjects. Also, where appropriate, describe the provisions for monitoring the data collected to ensure the safety of the subjects.

 

(6)   Importance of the Knowledge to be Gained: Discuss the importance of the knowledge gained or to be gained as a result of the proposed research. Discuss why the risks to subjects are reasonable in relation to the anticipated benefits to subjects and in relation to the importance of the knowledge that may reasonably be expected to result.

 

(7)   Collaborating Site(s): If research involving human subjects will take place at collaborating site(s) or other performance site(s), name the sites and briefly describe their involvement or role in the research.

 

Copies of the Department of Education’s Regulations for the Protection of Human Subjects, 34 CFR Part 97 and other pertinent materials on the protection of human subjects in research are available from:

 

Grants Policy and Oversight Staff

Office of the Chief Financial Officer

U.S. Department of Education

Washington, DC 20202-4250

 

Telephone: 202-245-6120

 

and on the U.S. Department of Education’s Protection of Human Subjects in Research Web Site:

 

www.ed.gov/about/offices/list/OCFO/humansub.html

 

NOTE:           The State Applicant Identifier on the SF 424 is for State Use only. Please complete it on the OMB Standard 424 in the upper right corner of the form (if applicable).



Instructions for ED Form 524

General Instructions

 

This form is used to apply to individual U.S. Department of Education (ED) discretionary grant programs. Unless directed otherwise, provide the same budget information for each year of the multi-year funding request. Pay attention to applicable program specific instructions, if attached. Please consult with your Business Office prior to submitting this form.

 

Section A: Budget Summary — U.S. Department of Education Funds

 

All applicants must complete Section A and provide a breakdown by the applicable budget categories shown in lines 1-11.

 

Lines 1-11, columns (a)-(e):  For each project year for which funding is requested, show the total amount requested for each applicable budget category.

 

Lines 1-11, column (f):          Show the multi-year total for each budget category. If funding is requested for only one project year, leave this column blank.

 

Line 12, columns (a)-(e):       Show the total budget request for each project year for which funding is requested.

 

Line 12, column (f):               Show the total amount requested for all project years. If funding is requested for only one year, leave this space blank.

 

Indirect Cost Information:   If you are requesting reimbursement for indirect costs on line 10, this information is to be completed by your Business Office.

 

(1)  Indicate whether or not your organization has an Indirect Cost Rate Agreement that was approved by the Federal government.

 

(2)  If you checked “yes” in (1), indicate in (2) the beginning and ending dates covered by the Indirect Cost Rate Agreement. In addition, indicate whether ED or another Federal agency (Other) issued the approved agreement. If you check “Other,” specify the name of the Federal agency that issued the approved agreement.

 

(3)  If you are applying for a grant under a Restricted Rate Program (34 CFR 75.563 or 76.563), indicate whether you are using a restricted indirect cost rate that is included on your approved Indirect Cost Rate Agreement or whether you are using a restricted indirect cost rate that complies with 34 CFR 76.564(c)(2). Note: State or local government agencies may not use the provision for a restricted indirect cost rate specified in 34 CFR 76.564(c)(2). Check only one response. Leave blank, if this item is not applicable.

 

Section B: Budget Summary — Non-Federal Funds

 

If you are required to provide or volunteer to provide matching funds or other non-Federal resources to the project, these should be shown for each applicable budget category on lines 1‑11 of Section B.

 

Lines 1-11, columns (a)-(e):  For each project year, for which matching funds or other contributions are provided, show the total contribution for each applicable budget category.

 

Lines 1-11, column (f):          Show the multi-year total for each budget category. If non-Federal contributions are provided for only one year, leave this column blank.

 

Line 12, columns (a)-(e):       Show the total matching or other contribution for each project year.

 

Line 12, column (f):               Show the total amount to be contributed for all years of the multi-year project. If non-Federal contributions are provided for only one year, leave this space blank.

 

 

Section C: Budget Narrative

[Attach separate sheet(s)] Pay attention to applicable program specific instructions, if attached.

 

1.            Provide an itemized budget breakdown, and justification by project year, for each budget category listed in Sections A and B. For grant projects that will be divided into two or more separately budgeted major activities or sub-projects, show for each budget category of a project year the breakdown of the specific expenses attributable to each sub-project or activity.

 

2.            If applicable to this program, provide the rate and base on which fringe benefits are calculated.

 

3.            If you are requesting reimbursement for indirect costs on line 10, this information is to be completed by your Business Office. Specify the estimated amount of the base to which the indirect cost rate is applied and the total indirect expense. Depending on the grant program to which you are applying and/or your approved Indirect Cost Rate Agreement, some direct cost budget categories in your grant application budget may not be included in the base and multiplied by your indirect cost rate. For example, you must multiply the indirect cost rates of “Training grants" (34 CFR 75.562) and grants under programs with “Supplement not Supplant” requirements ("Restricted Rate" programs) by a “modified total direct cost” (MTDC) base (34 CFR 75.563 or 76.563). Please indicate which costs are included and which costs are excluded from the base to which the indirect cost rate is applied.

 

When calculating indirect costs (line 10) for "Training grants" or grants under "Restricted Rate" programs, you must refer to the information and examples on ED’s Web site at:

 

www.ed.gov/fund/grant/apply/appforms/appforms.html.

 

You may also contact 202-377-3838 for additional information regarding calculating indirect cost rates or general indirect cost rate information.

 

4.            Provide other explanations or comments you deem necessary.

 

Paperwork Burden Statement

 

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1890-0004. The time required to complete this information collection is estimated to vary from 13 to 22 hours per response, with an average of 17.5 hours per response, including the time to review instructions, search existing data sources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to:

 

U.S. Department of Education

Washington, DC 20202-4651

 

If you have comments or concerns regarding the status of your individual submission of this form, write directly to:

 

(insert program office)

U.S. Department of Education

400 Maryland Ave., SW

Washington, DC 20202

 


Part III: Application Narrative

 

This narrative section of the application requires applicants to address the selection criteria that will be used by reviewers in evaluating individual applications. Please refer to the “Selection Criteria and Format” sections in this package for the competition to which you wish to submit an application.

 

Also, all of the competitions covered by this package have page limitations for the application narrative. Please refer to the “Page Limits” information for the competition to which you wish to submit an application.

 

 

 

 


 

Instructions for Completion of SF-LLL,
Disclosure of Lobbying Activities

 

This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

 


1.   Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

 

2.   Identify the status of the covered Federal action.

 

3.   Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

 

4.   Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

 

5.   If the organization filing the report in item 4 checks “Subawardee,” then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.

 

6.   Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

 

7.   Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

 

8.   Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., “RFP-DE-90-001.”

 

9.   For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

 

10. (a)  Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.

 

(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI).

 

11. The certifying official shall sign and date the form, print his/her name, title and telephone number.

 


 

Paperwork Reduction Act Statement

 

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to:

 

Office of Management and Budget

Paperwork Reduction Project (0348-0046)

Washington, DC 20503

 

 


DUNS Number Instructions

 

D-U-N-S No.

 

Please provide the applicant's D-U-N-S Number. You can obtain your D-U-N-S Number at no charge by calling 1-800-333-0505 or by completing a D-U-N-S Number Request Form. The form can be obtained via the Internet at the following URL:

 

www.dnb.com

 

The D-U-N-S Number is a unique nine‑digit number that does not convey any information about the recipient. A built in check digit helps assure the accuracy of the D-U-N-S Number. The ninth digit of each number is the check digit, which is mathematically related to the other digits. It lets computer systems determine if a D-U-N-S Number has been entered correctly.

 

Dun & Bradstreet, a global information services provider, has assigned D-U-N-S numbers to over 43 million companies worldwide.

                       

 

 

 

GRANT APPLICATION RECEIPT ACKNOWLEDGEMENT

 


If you fail to receive the notification of application within fifteen (15) days from the closing date, call:

 

 

                                      U.S. Department of Education

                                      Application Control Center

                                      (202) 245-6288

 

 

GRANT AND CONTRACT FUNDING INFORMATION

 


The Department of Education provides information about grant and contract opportunities electronically in several ways:

 

ED Internet Home Page           www.ed.gov/                                                                  

 

 

 



[1] For the purposes of this priority, “resources” include, but are not limited to, school leadership support, professional development support to school staff, and a plan for integrating technology into the classroom curriculum.

[2] For the purposes of this priority, “evidence-based” means practices for which there is “strong evidence” or “moderate evidence” of effectiveness as defined in the Department’s notice of final supplemental priorities for discretionary grant programs published in the Federal Register on December 15, 2010 (75 FR 78486), and corrected on May 12, 2011 (76 FR 27637).

[3] For the purposes of this priority, “technology tools” may include, but are not limited to, digital math text readers for students with visual impairment, reading software to improve literacy and communication development, and text-to-speech software to improve reading performance.  These tools must assist or otherwise benefit students with disabilities.

[4] For the purposes of this priority, “products” may include, but are not limited to, instruction manuals, lesson plans, demonstration videos, ancillary instructional materials, and professional development modules such as collaborative groups, coaching, mentoring, or online supports.

[5]  In this context, “implementation” refers to processes and activities that are purposeful and are described in sufficient detail such that independent observers can detect the presence and strength of these specific set of processes and activities (Fixsen, Naoom, Blase, Friedman & Wallace, 2005).

[6] For the purposes of this priority, “settings” include general education classrooms, special education classrooms or any place where school-based instruction occurs.

[7] For the purposes of this priority, “iterative development” refers to a process of testing, systematically securing feedback, and then revising the educational intervention that leads to revisions in the intervention to increase the likelihood that it will be implemented with fidelity (Diamond & Powell, 2011).

[8] The term “persistently lowest-achieving schools” means, as determined by the State--

    (a)(1) Any Title I school in improvement, corrective action, or  restructuring that--

    (i) Is among the lowest-achieving five percent of Title I schools  in improvement, corrective action, or restructuring or the lowest- achieving five Title I schools in improvement, corrective action, or

restructuring in the State, whichever number of schools is greater; or

    (ii) Is a high school that has had a graduation rate as defined in  34 CFR 200.19(b) that is less than 60 percent over a number of years; and

    (2) Any secondary school that is eligible for, but does not  receive, Title I funds that--

    (i) Is among the lowest-achieving five percent of secondary schools or the lowest-achieving five secondary schools in the State that are eligible for, but do not receive, Title I funds, whichever number of

schools is greater; or

    (ii) Is a high school that has had a graduation rate as defined in 34 CFR 200.19(b) that is less than 60 percent over a number of years.

    (b) To identify the persistently lowest-achieving schools, a State must take into account both--

    (i) The academic achievement of the “all students” group in a school in terms of proficiency on the State's assessments under section 1111(b)(3) of the Elementary and Secondary Education Act of 1965, as amended (ESEA) in reading/language arts and mathematics

combined; and

    (ii) The school's lack of progress on those assessments over a number of years in the “all students” group.  

     For the purposes of this priority, the Department considers schools that are identified as Tier I or Tier II schools under the School Improvement Grants Program (see 75 FR 66363) as part of a State's approved FY 2009 or FY 2010 applications to be persistently lowest-achieving schools.  A list of these Tier I and Tier II schools can be found on the Department's web site at www2.ed.gov/programs/sif/index.html.

[9] The term “priority school” means a school that has been identified by the State as a priority school pursuant to the State’s approved request for ESEA flexibility.

[10] For the purposes of this priority, “resources” include, but are not limited to, school leadership support, professional development support to school staff, and a plan for integrating technology into the classroom curriculum.

[11] For the purposes of this priority, “evidence-based” means practices for which there is “strong evidence” or “moderate evidence” of effectiveness as defined in the Department’s notice of final supplemental priorities for discretionary grant programs published in the Federal Register on December 15, 2010 (75 FR 78486), and corrected on May 12, 2011 (76 FR 27637).

[12] For the purposes of this priority, “technology tools” may include, but are not limited to, digital math text readers for students with visual impairment, reading software to improve literacy and communication development, and text-to-speech software to improve reading performance.  These tools must assist or otherwise benefit students with disabilities.

[13] For the purposes of this priority, “products” may include, but are not limited to, instruction manuals, lesson plans, demonstration videos, ancillary instructional materials, and professional development modules such as collaborative groups, coaching, mentoring, or online supports.

[14]  In this context, “implementation” refers to processes and activities that are purposeful and are described in sufficient detail such that independent observers can detect the presence and strength of these specific set of processes and activities (Fixsen, Naoom, Blase, Friedman & Wallace, 2005).

[15] For the purposes of this priority, “settings” include general education classrooms, special education classrooms or any place where school-based instruction occurs.

[16] For the purposes of this priority, “iterative development” refers to a process of testing, systematically securing feedback, and then revising the educational intervention that leads to revisions in the intervention to increase the likelihood that it will be implemented with fidelity (Diamond & Powell, 2011).

[17] The term “persistently lowest-achieving schools” means, as determined by the State--

    (a)(1) Any Title I school in improvement, corrective action, or  restructuring that--

    (i) Is among the lowest-achieving five percent of Title I schools  in improvement, corrective action, or restructuring or the lowest- achieving five Title I schools in improvement, corrective action, or

restructuring in the State, whichever number of schools is greater; or

    (ii) Is a high school that has had a graduation rate as defined in  34 CFR 200.19(b) that is less than 60 percent over a number of years; and

    (2) Any secondary school that is eligible for, but does not  receive, Title I funds that--

    (i) Is among the lowest-achieving five percent of secondary schools or the lowest-achieving five secondary schools in the State that are eligible for, but do not receive, Title I funds, whichever number of

schools is greater; or

    (ii) Is a high school that has had a graduation rate as defined in 34 CFR 200.19(b) that is less than 60 percent over a number of years.

    (b) To identify the persistently lowest-achieving schools, a State must take into account both--

    (i) The academic achievement of the “all students” group in a school in terms of proficiency on the State's assessments under section 1111(b)(3) of the Elementary and Secondary Education Act of 1965, as amended (ESEA) in reading/language arts and mathematics

combined; and

    (ii) The school's lack of progress on those assessments over a number of years in the “all students” group.  

     For the purposes of this priority, the Department considers schools that are identified as Tier I or Tier II schools under the School Improvement Grants Program (see 75 FR 66363) as part of a State's approved FY 2009 or FY 2010 applications to be persistently lowest-achieving schools.  A list of these Tier I and Tier II schools can be found on the Department's web site at www2.ed.gov/programs/sif/index.html.

[18] The term “priority school” means a school that has been identified by the State as a priority school pursuant to the State’s approved request for ESEA flexibility.